Campus Events

In response to Governor Newsom’s directive, and San Luis Obispo County Public Health Department, Centers for Disease Control and Prevention, CAL OSHA and California State University recommendations, the below event protocols are in place until further notice. On August 7, 2020, Governor Newsom released the COVID-19 Industry Guidance for Institutions of High Education. For full details, please click here.

Event protocols are continually evolving, with potential changes occurring as new information becomes available. It is recommended that you return to this website often to check for updates.

  • To help keep our students, faculty and staff safe and healthy, all fall 2020 events and gatherings — whether on or off campus —should plan to be virtual.
  • An event is defined as a planned activity, other than academic classes scheduled as part of the university curriculum, that is held in a university building or outdoor space on a university campus or with a community partner. A gathering is defined as a formal or informal assembly of people that is either planned or spontaneous.
  • These restrictions do not prohibit gatherings for the purpose of the expression of First Amendment protected speech. However such gatherings must follow the established Time, Place, and Manner policy

Event Scheduling

Classroom and lab reservations will be limited to support academic class instruction with reservation requests coming directly from the appropriate associate dean.

For all other inquiries, please complete the Facilities and Event Request form.

Capacity allowance for academic classrooms, labs, conference rooms and special event locations, have been reduced to allow for proper physical distancing. Therefore, space is limited and will be scheduled based on the below priority status:

  • Accommodation for face-to-face labs.
  • Space to support fall academic classes (i.e. virtual instructor needing space for class delivery, need for storage space to accommodate face to face instruction).
  • Study space, designed by the university (not individual student space rather university planned).
  • Faculty surge space.
  • All other meetings and events.

Event Guidelines 

Out of necessity, when making a decision about events or gatherings, please carefully consider the following:

  • Can the goals and outcomes of an event be accomplished through alternative modalities of communication that do not require in-person engagement?
  • Will intended audience members be traveling via air to attend the event, in particular on flights that will be of longer duration?
  • Are guests/participants traveling from areas outside of San Luis Obispo County?
  • Will intended audience members or meeting participants be member of target populations considered to be at increased risk of susceptibility to COVID-19 infection?
  • Does the event sustain core institution mission activities?
  • Will the meeting space accommodate appropriate physical distancing of 6 feet for attendees?

If you plan to continue with an event, please follow the stated prevention measures outlined at https://coronavirus.calpoly.edu/prevention-0. Note that face coverings are now required in many circumstances on campus, including indoor public spaces.

Event Protocol based on State’s Resilience Roadmap

STATE REOPENING PHASES phase 1 phase 2 phase 3 phase 4
Overall Essential personnel on campus only; telecommuting Essential personnel on campus with some occasional non-essential; telecommuting cont. TBD TBD
Academic Instruction Virtual

Hybrid

(Virtual & In-Person)

 

Approximately 13% of core academic labs held in-person.

 

All other courses held virtually.

Hybrid TBD
In-person meetings, events, tours and planned gatherings of any size and location Canceled

Virtual

 

All virtual while on the State County Data Monitoring List.
Participation limited to 50 persons or less with physical distancing and proper PPE TBD
Campus facilities Closed

Orfalea Family &

ASI Children’s Center

Plan

(as of 7/1/2020)

 

 

Campus Health and Wellbeing

(as of 7/1/2020)

 

University Housing

Facilities Operations

 

Cal Poly Police Department

TBD TBD
Outdoor facilities (e.g., sports facilities, recreation fields) Closed

Tennis Courts

(as of 6/1/2020)

 

Lower Sports Complex

(as of 8/3/2020)

 

Doerr Family Field

Plan

(as of 8/3/2020)

 

Track

(6/1/2020)

 

Recreation Center

(TBD)

TBD TBD
Poly Canyon open space Open

Open with physical distancing and proper PPE.

TBD TBD
Academic clubs and organizations Virtual

Virtual

 

All virtual while on the State County Data Monitoring List.
Participation limited to 50 persons or less with physical distancing and proper PPE TBD
Intramural, club sports, clubs and any organized sports Virtual Engagement

Virtual Engagement Preferred

 

Reservations for field space not permitted; however students can participate in scheduled “open recreation” blocks.

 

Youth Sports Plan

 

Sport conditioning programs are permitted for individual or team training ONLY where physical distancing of at least 6 feet can be maintained.

 

No competition or inter-squad matches are permitted at this time.

TBD TBD
NCAA Intercollegiate Athletics Virtual Engagement

Athletes can participate in voluntary, individual workouts

(as of 6/15/2020)

 

Big West Conference fall sports delayed until January 2021.

 

Big Sky Conference fall sports football delayed until spring.

 

Mountain West Conference indefinite postponement of fall sports.

 

PAC-12 Conference postpones fall sports until January 2021.

TBD TBD

Commencement

Out of an abundance of caution, the university has postponed in-person commencement for winter 2020. We plan to celebrate in person in June 2021 for all graduates — June 2021, December 2020 and June 2020. For more information, read the June 24 message in Campus Updates.

For additional commencement-related information as it becomes available, please visit the Cal Poly Commencement website at https://commencement.calpoly.edu/.

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