Campus Events

In response to Governor Newsom’s directive, County Health Department, Center for Disease Control, CAL OSHA and California State University recommendations, the below event protocols are in place until further notice. Please reference the COVID-19 Industry Guidance for Institutions of High Education.

Event protocols are continually evolving, with potential changes occurring as new information becomes available. It is recommended that you return to this website often to check for updates.

Current Status

  • To help keep our students, faculty and staff safe and healthy, all campus-related events and gatherings — whether on or off campus — should be virtual.
  • An event is defined as a planned activity, other than academic classes scheduled as part of the university curriculum, that is held in a university building or outdoor space on a university campus or with a community partner. A gathering is defined as a formal or informal assembly of people that is either planned or spontaneous.
  • These restrictions do not prohibit gatherings for the purpose of the expression of First Amendment protected speech. However, such gatherings must follow the established Time, Place and Manner Policy.

Campus Access

Students, essential and some non-essential personnel are permitted on campus; telecommuting continued at this time. Students living on campus and off-campus students accessing campus for any reason (in-person classes, work, services, etc.) must complete a daily self-screening to access campus. Campus tours for groups of 25-30 individuals will resume late spring/early summer.

Academic Instruction

Hybrid (Virtual and In-Person)

Approximately 11% of core academic labs held in-person.

University Business, Operations and Engagements

All campus operations (e.g., in-person classes, facilities, services) must be approved by the Emergency Operation Center (EOC) and follow strict public health and university guidelines, as outlined on the Facilities Management and Development website.

 

Indoor operations for some campus facilities resumed with strict capacity limitations including dining, study spaces in the University Union and Cal Poly Recreation Center.

 

For a complete list of campus departments and services, please visit the Coronavirus website.

Registered Student Organizations

Meetings and engagement should be virtual.

 

Club and Intramural Sports Programs

Club and Intramural sports programs are permitted to resume team practices and intersquad games in an outdoor setting with modifications. This transition will occur once students are trained and safety protocols are complete. Student-athletes must adhere to testing requirements and health screenings in order to participate. No indoor practices, games or travel are permitted at this time.

NCAA Intercollegiate Athletics

Student-athletes must adhere to strict testing requirements and health screenings.

For more information about current sports and competition schedules, visit Cal Poly Athletics.

Approvals and Exceptions

All campus operations (e.g., in-person classes, facilities, services) must be approved by the Emergency Operation Center (EOC) and follow strict public health and university guidelines, as outlined on the Facilities Management and Development website. Note that face coverings are required in many circumstances on campus, including indoor public spaces.

Exceptions for in-person, non-academic related meetings/events on- or off-campus require approval through EOC before they can be promoted, or space can be confirmed.  Classroom and lab reservations will be limited to support academic class instruction with reservation requests coming directly from the appropriate Associate Dean.

No exceptions will be granted while in the purple tier and under a regional stay at home order, according to the Blueprint for a Safer Economy.

Exceptions will be considered based on the following criteria:

  • University Development activity that must be in-person and cannot be postponed
  • Preserve the safety of a research subject and which is not possible to be postponed
  • Preserve the result of a research activity and which is not possible to be postponed
  • Preserve continuity of grant funding or completion of grant required activities
  • Accreditation activity that must be in person and cannot be postponed
  • Clinical practice that must be in-person and cannot be postponed
  • Essential agriculture enterprise business operation

To request an event exception, please complete the COVID-19 Meeting/Event Exception Request Form at least 30 days prior to proposed event. Completion of this form does not automatically guarantee approval of an event or space. Should public health conditions change, the university has the right to withdraw the approved plan.

Out of necessity, when making a decision about events or gatherings, please carefully consider the following:

  • Can the goals and outcomes of an event be accomplished through alternative modalities of communication that do not require in-person engagement?
  • Will intended audience members be traveling via air to attend the event, in particular on flights that will be of longer duration?
  • Are guests/participants traveling from areas outside of San Luis Obispo County?
  • Will intended audience members or meeting participants be member of target populations considered to be at increased risk of susceptibility to COVID-19 infection?
  • Does the event sustain core institution mission activities?
  • Will the meeting space accommodate appropriate social distancing of 6 feet for attendees?

Limited Space

Capacity allowance for academic classrooms, labs, conference rooms and special event locations, have been reduced to allow for proper physical distancing. Therefore, space is limited and will be scheduled based on the below priority status:

  • Accommodation for face-to-face labs
  • Space to support fall academic classes (i.e. virtual instructor needing space for class delivery, need for storage space to accommodate face to face instruction)
  • Study space, designed by the University (not individual student space rather University planned)
  • Faculty surge space
  • All other meetings and events

Publicizing Virtual Events

Virtual events that are open to the campus community and/or general public may be publicized to the campus Calendar of Events. Email events@calpoly.edu with the following information:

  1. Event Title
  2. Sponsoring Organization
  3. Event Contact (with email)
  4. Event Description: this is where they will include information on how to participate (i.e. link to website, contact for registration, etc.)
  5. Date and Time (indicate if recurring)
  6. If they have an image to go along with their event we can include that on the web
  7. Audience — limited to CP attendees or open to the community

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