Campus Updates

To provide the campus with the most current information, this webpage will be updated regularly. Please check back to get accurate and up-to-date information. 

Campus Updates

3/31/2020 - Message from Vice President for Student Affairs

Subject: Students, please read this important message

Dear Students,

I can’t wait for you to return to San Luis Obispo when the coronavirus situation is over, but now is not that time.

If you left the SLO area during spring break, I urge you in the strongest possible way to remain at your current residence for the spring quarter. COVID-19 is a highly transmittable disease. We want to minimize the risk of individuals who have traveled outside of the area from returning to SLO and unknowingly spreading infection to others. I remind you of Governor Newsom’s order to stay at home. Failure to do so may come at the detriment of your health and those nearest to you. Here’s where you can learn more about the county’s emergency order to shelter at home.

I know you may miss your life in San Luis Obispo, but things have changed on campus. Critical services like medical and police remain, but the university has closed or suspended the Recreation Center, UU Hour events, athletics, intramurals and evening escort vans. Food options are also limited for the students who remain on campus. In town, restaurants and bars are closed, except for limited take-out and delivery services, while many non-essential stores like salons, yoga studios and other personal care services are closed. In addition, many parks, trails, and even beach parking lots are closed to discourage crowds, as we try to flatten the curve of COVID-19.

As you know, spring quarter will be offered virtually, and Student Affairs will be delivering virtual activities to keep you engaged outside of the classroom. I understand that it’s not the same as being here, but please know that we are doing all we can to support you during this difficult time.

I know you’ll make the decision that is focused on our community’s greater needs and not of your personal desires. The longer you stay in place, the sooner we can be together again. 

We’re in this together, Mustangs. Please take care and be well.

In community (now more than ever),

Keith B. Humphrey, Ph.D.
Vice President for Student Affairs
Pronouns: he, him, his

3/26/2020 - President Armstrong speaks at San Luis Obispo County Public Health Department press briefing

View press briefing here. Transcript in English also available. 

3/25/2020 - Message from the President's Office

Subject: Spring Quarter Updates

Dear Campus Community:

Thank you all for the remarkable flexibility, patience and creativity you have shown as Cal Poly has adjusted to the unprecedented challenges of the COVID-19 situation. First and foremost, your health and safety has been and continues to be our top priority. Please take care of yourself and follow all public health guidelines from San Luis Obispo County or your local authorities. We will get through this.

As promised, we have made decisions about the spring quarter by today, March 25. Some of this has already been communicated, so I wanted to take this opportunity to make sure that the key points are clear, and to let you know about some new opportunities.

Key Points About Spring Quarter

Spring quarter will be taught entirely virtually for the whole quarter. Our amazing faculty have shown how creative and clever they can be, and have found ways to offer almost every course (more than 98 percent) that was originally scheduled for spring. More information will be sent to you as the start of the quarter — delayed until April 6 — approaches. We plan to send another update as early as later this week. Please do not make major changes to your course schedule until you receive our next update.

If you have returned to your permanent residence, you should stay there and NOT return to campus or the San Luis Obispo (SLO) area during spring quarter, other than to collect your belongings, in coordination with Housing. Public health authorities continue to stress the urgency of limiting social contacts and non-essential travel, and we ask that everyone continue doing your part.

If you are living on campus and want to stay on campus, we will continue to support you as usual through spring quarter. Housing, Dining, Campus Health and Wellbeing, technology and printing, and other vital services will remain available.

If you are currently in the SLO area in off-campus housing, please follow the shelter-in-home directives from state and local authorities and do not come to campus during spring quarter, other than to receive care, basic needs assistance, Dining, technology and printing, and other vital services.

If you are concerned about meeting your basic needs, please contact the Office of the Dean of Students at student-success@calpoly.edu for support. You can learn about our basic needs services at CP Basic Needs Initiative.

If you are living on campus and wish to return to your permanent residence, or have already done so, we will adjust your spring quarter housing fees. Details are available here.

The university has a comprehensive coronavirus (COVID-19) website at a new address: https://coronavirus.calpoly.edu/. The site has many resources and will continue to be updated frequently, so students, staff and faculty are encouraged to check back often for the latest and most reliable information.

I understand that studying from home, far from friends, classmates and extracurriculars, is not as exciting as living and studying on campus. Below are a few initiatives to keep you engaged and Learning by Doing during the spring. I hope to be able to announce even more new opportunities in the next few days to fill up empty hours and make the virtual spring quarter as exciting as the in-person version would have been.

Some New Initiatives for Spring Quarter

  • Career Services plans to host its first-ever virtual Spring Career Fair with virtual interviews with employers. In addition, they will have virtual career counseling office hours and drop-in advising.
  • The Recreation Center will have pre-recorded video fitness classes and virtual personal training available.
  • Disability Resource CenterEOP and Cal Poly Scholars will have virtual advising and workshops available in spring for their students.
  • Counseling and SAFER advocates are available through confidential telephone and Zoom consultations.
  •  Social Change Leadership Series courses will continue to be offered online.

Thank you again for the grace and skill you have shown during this difficult time. It bears repeating: We will get through this. Please continue to take care of yourself and others.

Sincerely,

Jeffrey D. Armstrong
President 

3/25/2020 - Message from University Housing

Subject: Your Campus Housing Lease and Support Resources

Residents,

Thank you for your patience, your flexibility, and your trust during the COVID-19 situation. All of us at Cal Poly are working hard to ensure your safety, to continue offering the high-quality education you expect, and to do right by students, whether you choose to return to your permanent residence or stay with us on campus for spring quarter.

I am reaching out today to update you on the status of students eligible to end their housing lease:

If you currently have an on-campus housing lease for spring quarter, and you wish to end it for the purpose of returning to your permanent residence, you can do that. Learn more here. Spring charges will be adjusted, based on when you end the lease. The timing of any refunds is being worked out; we appreciate your patience.

If you wish to end your on-campus housing license agreement for any other reason—in particular, to move to off-campus housing—your spring housing charges will not be adjusted. Moving off-campus is listed in your housing contract as an ineligible reason to break your agreement. The university is only offering the opportunity to end leases to students moving back to their permanent residence in the interest of public health.

Student Affairs has many ways to serve you. If you are concerned about meeting your basic needs, please contact the Office of the Dean of Students Student Support, Success, and Retention at student-support@calpoly.edu for support. You can learn about basic needs services at CP Basic Needs Initiative.

If you suspect you may be exhibiting symptoms of COVID-19, call the Health Center or your local physician first, before going to the emergency room. If you need to talk through a personal situation or concern, please contact Cal Poly’s Counseling Services. They offer 24/7 support at 805-756-2511.

Thank you again for persevering during this unusually difficult period. We are working hard to keep you safe. We trust that you are taking all of the necessary precautions to do the same. Stay well!

Sincerely,

Jo Campbell, Ph.D.

Executive Director of University Housing, 
Associate Vice President for Student Affairs

3/24/2020 - Message from the President's Office

Subject: COVID-19 Update for Campus

Dear Campus Community:

We are writing today to share an important and unfortunate update regarding the growing spread of COVID-19.

Today, Cal Poly was notified that an out-of-area student tested positive for COVID-19. The student – who lived off campus and was not a resident of student housing – left San Luis Obispo for their permanent home residence on March 17. After arriving at their permanent home, which is outside of the San Luis Obispo area, they were subsequently tested and notified earlier today of their positive result.

San Luis Obispo County Public Health has been informed and is currently conducting a contact investigation and is working to inform and provide guidance to all close contacts of the individual.

We are hopeful for the student’s quick recovery.

Today’s news underscores the importance of us all continuing to closely follow state and county shelter-in-home orders. While outside activities with appropriate social distancing – such as walking, hiking and biking – are acceptable, you are asked to stay home and not travel through the community unless it is absolutely essential. This is critical to help minimize the spread of this virus. Please also remember that many in our community may be more susceptible to contracting and suffering more severe cases of COVID-19. These vulnerable populations rely on all of us to be responsible and do our part to minimize this disease.

While the Cal Poly campus remains open – including essential functions and services to support students, such as student housing and dining –  we ask that students return to their permanent home residences if possible.  We also ask that those who have left the San Luis Obispo area not return at this time. As a reminder, all classes for the spring quarter of 2020 will be held virtually. 

Finally, we ask you to continue to strictly follow shelter-in-home orders, ensure proper social distancing and practice thorough hand-washing with soap and water. These are among the very best ways to protect against viral infections.

We understand that these are very challenging and unsettling times, but we will get through this. Know that we care about each and every member of our campus community and are doing all that we can to safeguard your health and wellbeing. Please continue to look out for your fellow community members and take care of yourself.

As always, for the latest updates and information regarding coronavirus and our campus preparedness, please visit  https://chw.calpoly.edu/coronavirus.

Sincerely,

Jeffrey D. Armstrong
President 

3/24/2020 - Message from Administration and Finance

Subject: COVID-19 – A&F Business Operation Changes 

Dear Colleagues, 

The last week has brought so many developments and created a new normal for many of us, and I know it will take time to adjust. I hope that you, your family and friends are safe and well and are taking the necessary precautions to remain healthy. Please remember there are services available to support your health and well-being that you can turn to throughout this time, and I ask that you not hesitate to use them. 

We are working quickly to respond to this ever-evolving situation. I want to share with you the latest information on a range of important changes to campus operations. For Cal Poly Corporation hours of operations (including deposits, paycheck pickup and employee telecommute and leave policies), please contact the Cal Poly Corporation Business Office.

A&F Operations

Service Hours

Most departments within Administration & Finance are operating virtually. Staff continue to work remotely and are available via email, telephone and Zoom, as appropriate. Due to the reduced on-campus population and, out of an abundance of caution, departments have limited in-person service hours to the minimum required to maintain campus operations. These are listed below:   

Student Accounts: Campus deposits can be dropped off at the Cashier’s Office Drop Box or Student Accounts window Monday through Friday from 9 a.m. to noon. 

Cal Poly Police Department: Safety and security services to the campus will maintain 24/7 with support from dispatch communications. The lobby remains open 24/7 for police assistance by utilizing the lobby phone for direct contact with a police dispatcher.  

Facilities Management and Development Customer Business Services: Limited staff will be available Monday through Friday from 7:30 a.m. to 4 p.m. to assist with phone calls, walk-ins and work orders.

Distribution Services: Delivery of mail and package services will continue daily starting at 9:30 a.m. unless a hold request has been granted. A staff member will be present from 8 a.m. to 5 p.m. at the warehouse to receive deliveries and answer phones. 

Environmental Health and Safety: Operating under reduced staffing but is open and available to assist in safety and health issues campus wide as well as Workers’ Comp claims.  Contact Katheryn Villarreal at extension 6-5427 for workers’ compensation questions, or EHS Director David Korpan at extension 6-6662 for any related EHS questions; or the FMD Help Center at extension 6-5555 to be connected to the appropriate EHS staff for assistance. 

Hours are subject to change, please check the A&F COVID-19 for details. 

Human Resources

Hiring and Recruitment

Due to the impact of the COVID-19 crisis on campus operations, and per California State University System direction, all hiring and recruitment will be suspended until further notice. This does not apply to positions that have been offered and accepted or those awaiting candidate acceptance letters. Staff and MPP positions currently posted will be inactivated. Exceptions will be considered for mission critical positions that are considered essential for ongoing campus operations or are necessary for campus safety. Department heads will need to carefully evaluate ongoing departmental needs. Any hiring actions submitted for consideration must be approved by the appropriate Division Vice President/Provost with final approval by President Armstrong. 

Information related to faculty hiring will be issued by the Provost’s Office.

Student Assistants

Following guidance from the California State University System Office, any student assistant who was scheduled to work the weeks of March 16, 23 and/or 30, and are unable to perform essentials job duties remotely, will be paid for their scheduled hours through April 5. 

Temporary Paid Administrative Leave 

The CSU is providing guidance regarding Temporary Paid Administrative Leave with guidelines forthcoming from university Human Resources.

Telework

In order to conform to the shelter-at-home orders from San Luis Obispo County and the Governor, telecommuting and working from home remain strongly encouraged when practical until further notice. However, the university remains open and essential employees are required to be on campus to ensure continuity of campus operations. Employees with a telework arrangement must be engaged in tasks related to their daily Cal Poly responsibilities. Department heads and managers should be in regular contact with these employees, providing appropriate guidance and engagement. Those unable to telecommute have been placed on administrative leave with pay.

For more information on telework please see the COVID-19 website. 

If you are a manager, please review the telecommuting guidelines and COVID-19 telecommuting agreement.

COVID-19 Related Expenses

The CSU Chancellor’s Office has issued guidelines for expenses incurred specifically related to the COVID-19 response. All expenses should have the class code COV19 added to the normal chartfield (Fund/Account/Dept) for that cost. If you have specific examples to discuss, please contact Dave Marshall, director, University Accounting and Reporting.

Paycheck Distribution

University Cashiers will release paychecks on Monday, March 30, between the hours of 3-4:30 p.m. The following changes will be made to the normal payroll release procedures:

  • Only paychecks that must be taken to the bank for deposit will be released.
  • Paychecks must be picked up directly by the payee and will not be released to payroll warrant custodians who normally pickup paychecks for each respective unit. As a reminder when picking up a paycheck, please make sure to bring a valid photo ID (e.g. Driver’s License).
  • Employees on direct deposit should not come to University Cashiers to pick up direct deposit paystubs.

If you are unable to pick up your paycheck as specified above, please email universitycashier@calpoly.edu from your Cal Poly email address to request that your paycheck be mailed to the address listed on the Cal Poly Portal. Please be advised, it could take up to 10 business days from the date of your email request to receive your paycheck by mail. 

Essential Expenditures

In an effort to preserve financial resources for strategic needs, leadership has directed managers to limit expenditures to those deemed essential and mission critical. Essential expenditures include those necessary to facilitate virtual learning, health, safety, continuing operations, or active construction projects. 

ProCard

As of today, most ProCards have been suspended until further notice. A small number of cards remain open for use by designated staff for essential expenditures valued less than $2,500 (monthly limits are also set at $2,500 by default, but higher limits will be considered upon written request). ProCards cannot be used for technology acquisitions. Please direct your staff to their dedicated Procurement Specialist for software and hardware requirements. You are encouraged to establish internal controls and approvals to ensure ProCard spend is carefully managed. Please note that ProCard purchases cannot be shipped to an employee’s home address.

Procurement 

Essential requirements over $2,500 should be submitted via requisition (PeopleSoft). Use of “Direct Buy” to reimburse expenses incurred via personal credit card or cash is suspended until further notice. PeopleSoft requisition and ProCards are the only approved means for campus acquisitions at this time.

Travel

All international travel has been suspended. Domestic travel is strongly discouraged. However, if travel is essential, defined as mission critical, it requires approval from the appropriate Vice President or Provost. More information on this subject can be found at: https://afd.calpoly.edu/travel/

Payments

To ensure our suppliers, faculty, and staff are paid in a timely manner, SBS offers the following recommendations: 

  1. Go paperless: Submit all forms and supporting materials electronically as a single pdf file. As typical, be sure to include the chartfield string and authorized signature.
  2. Invoice review: Given short staffing in most departments, please revisit your procedures for receipts and review of invoices. Delay in approving invoices will result in delayed reimbursement and vendor payment. 
  3. Direct deposit: Encourage all employees to sign up for direct deposit reimbursement (for more information click here). 

Facilities Management and Development

Facilities Operations including trades, landscape, custodial/moving and warehouse are in operation with limited staffing and will focus on the below operational priorities:

  • Campus Health and Safety support
  • Student Housing support
  • Critical Administrative Building and Facility support
  • Maintaining critical campus utilities (power, water, sewer, gas)
  • Support continuing capital (major and minor) projects

Campus Events

In response to Governor Newsom’s directive, San Luis Obispo County Public Health Department, Center for Disease Control and Prevention (CDC) and CSU recommendations, all events with attendance or participation of 11 or more are canceled or postponed until May 10, 2020. All club sports and intramural sports have been canceled to ensure student-athlete safety. For more information please visit the Campus Events FAQ.

Cal Poly Police Department (CPPD)

Due to the significantly reduced campus population, CPPD request vigilance in ensuring buildings are secured and building entrance doors are not propped open. Incidences of thefts and vandalism increase when the campus is sparsely populated.

3/19/2020 - Message from Vice President for Student Affairs

Subject: We Are Here to Support You 

I know the past few days have been hectic and I want to thank you for your ability to adjust during these trying times, especially in the midst of finals. Your faculty are busy finishing finals and transitioning spring classes to a virtual learning environment, and all out-of-class support service departments are also focused on developing new ways to stay connected with you during this time. 

We know that community is not defined by a campus, city or single physical space, but rather the connections we have with each other. The Cal Poly community has always been strong, and it is moments like these that this strength is most vibrant.

By now many of you have read yesterday’s message from President Armstrong, announcing the county’s shelter-at-home order effective today at 5 p.m. The University Union will suspend services today at 5 p.m., in accordance with the county’s shelter-at-home order, and will remain suspended until further notice. Campus services remain open, with many operating in a virtual environment to promote safety for our staff. Housing, health, counseling and dining services remain open physically. We urge you to stay in your residences at all times except for food, medical help, or to enjoy some time outside. Social distancing of six feet should be observed at all times. 

Whether you choose to move to your permanent homes or stay locally in San Luis Obispo, we will continue to provide support for our entire community. To help you gain greater access to the services and resources you use on campus, we are working hard to bring these things to you virtually. I encourage you to visit the student care resources section on the COVID-19 website, which contains information about critical resources and updates to help you be well and stay on the path to success as you transition to virtual learning this spring. These resources include:

  • Cal Poly Cares
  • Food Pantry
  • CalFresh
  • Counseling Services
  • Safer Crisis Advocacy

Please come back often, as we will update it daily with new information.

Please know that we are here to support you during this difficult time so that you be well and thrive, even if we’re not on campus together. I look forward to when our community is back together, stronger than we were before. Please take care and be well, Mustangs.

In community,

 

Keith B. Humphrey, Ph.D.
Vice President for Student Affairs
Pronouns: he, him, his

3/19/2020 - Message from Vice President for Research and Economic Development

Subject: Message from Vice President Renee Reijo Pera 

Dear Colleagues:

Research is an integral part of the activities of Cal Poly. Yet, in line with guidance from the CSU Chancellor's Office, the Office of the President at Cal Poly and national and international experts in the healthcare sector, we must enact social distancing and other preventative measures in response to the COVID-19 outbreak. Our goal is to ensure the continuity of research while also protecting the health and wellbeing of faculty, staff and student researchers and our greater community. We strongly recommend the following guidelines for research: 

1) All Cal Poly faculty, staff and student research should be conducted via telecommuting or other online methods, whenever possible. If virtual research is not possible, the work must be discontinued or pursued via methods that are consistent with current social distancing and shelter-in-place guidelines. 

2) Essential research functions such as animal care, equipment maintenance and safety of research participants or staff must be maintained at this time. This should be accomplished while also observing preferred practices of social distancing.

3) Most federal agencies have indicated that delays will be accommodated under current policies (many agencies allow for one-year extensions for extenuating circumstances), ORED will assist faculty with navigating extensions for non-federal research sponsors.

4) Where needed, we will seek alternatives to avoid considerable delays in thesis research completion, qualifying exams, graduate degree completion, senior projects and research that must be completed in a timely manner. College graduate coordinators should work with Dr. Elizabeth Lowham, interim dean of Graduate Education, and the Office of Research and Economic Development to develop a Plan B. 

5) Any exceptions to the above guidelines must be approved by the dean(s) of the college(s) hosting the research activity. 

In summary, some research activities must be carried out at this time; to do otherwise would jeopardize participants, animal health, university resources and/or have long-term adverse effects. Please contact the dean of your college to discuss concerns regarding research that may arise at this time. Your dean will work with you, the Office of Research and Economic Development and other entities as needed to assist with concerns. 

Please note that the Grants Development Office, Office of Sponsored Programs, Office of Corporate Engagement and Innovation, Office of Student Research and Office of Graduate Education are all working remotely, but are available to assist with submission and processing of grants, engaging with corporate partners, supporting student research applications and graduate degree completion. Feel free to contact separate offices directly or through research@calpoly.edu.

Sincerely,

Renee A. Reijo Pera, Ph.D.
Vice President for Research and Economic Development

3/18/2020 - Message from the President's Office

Subject: URGENT SLO County Shelter-In-Home Order 

Dear Campus Community,

The San Luis Obispo County Department of Public Health announced a shelter-in-home (place) order effective 5 p.m. tomorrow, March 19.  The county took this action, which remains in effect until further notice, to help slow the spread of COVID-19 by mandating that people stay indoors and isolate themselves, with the exception of essential activities.

This order does not change the status of our employees, given we previously asked all non-essential employees to remain off campus and telecommute, if possible.  Those unable to telecommute have been placed on administrative leave with pay.  All employees, whether performing an essential function, telecommuting or on administrative leave, will receive their standard rate of pay. As a reminder, we have provided a list of essential functions at the end of this message.

As we communicated earlier this week, we are strongly encouraging students, whether they live on or off campus, to return to their permanent home residences, where they can attend the spring quarter virtually.  However, those who feel safer at the university, those who have no other housing options and/or those who may have limited access to technology and the internet, can remain on campus. Residence halls and campus dining will remain operational with social distancing.  Any students living off campus with concerns about housing or safety, please reach out to the Dean of Students at deanofstudents@calpoly.edu.

This order does not prevent students from leaving campus to travel to their permanent home residences.  However, it does ask students who choose to stay in the area to remain in their residences, whether on or off campus, at all times unless it is absolutely essential that they leave.  Students who choose to stay on campus or in the area, we ask that you stay here until further notice to help minimize potential spread of the virus.

Students who are leaving the area, we ask that you not come back until further notice to help minimize potential spread of the virus.  Those leaving should take their belongings if possible.  If students cannot remove all belongings or have already departed, they will be allowed to return after mid-May to pick up their possessions.

Finally, students, we need your help so that we know how many of you plan on remaining in San Luis Obispo – either in on-campus housing or off-campus housing.  If you plan to stay locally for the foreseeable future, please complete this short survey so that we can be prepared to support you: https://baseline.campuslabs.com/cpsuslo/returningstudentpoll

We share this news and make these requests with the welfare of the campus and San Luis Obispo community in mind.                  

These are difficult times, but please keep in mind that we will get through this. Please also continue to practice social distancing, prevention and, most importantly, take care of yourselves.

Sincerely,

Jeffrey D. Armstrong
President

 

Essential functions include:

  • Academic Recruitment and Admissions (virtual)
  • Agricultural Care & Facilities
  • Classes (Academic colleges) (virtual)
  • Emergency Services
  • Facilities and Infrastructure
  • Fiscal Services
  • Food Services
  • Grants & Donations (virtual)
  • Healthcare and Counseling
  • Housing
  • IT Services and Communications
  • Leadership (virtual)
  • Payroll
  • Procurement and Contracts
  • Marketing and Reputation Management (virtual)
  • Research

Note: Items marked virtual may require a certain amount of in-person work (to include proper social distancing and not to include groups of more than 10 people).

3/16/2020 - Message from the President's Office

Subject: URGENT Campus Announcement 

Dear Campus Community,

The rapidly changing circumstances around the COVID-19 outbreak require us to continuously reassess our efforts aimed at slowing the spread of the virus in our community.

In light of updated guidance by the Chancellor’s Office and recent announcements by California Governor Gavin Newsom, the Centers for Disease Control and other counties in California calling for greater social distancing and other preventative measures, we are taking the following actions effective immediately to minimize the population on our campus over the spring quarter:

Until further notice, we are asking that all non-essential employees telecommute and not come to campus. Cal Poly’s Emergency Operations Center has identified essential functions (listed below this note) and will be notifying those areas of their status.  Likewise, supervisors in those operational areas will be notifying their employees who are considered essential. Other employees who are unable to telecommute will be placed on administrative leave with pay. All employees, whether performing an essential function, telecommuting or on administrative leave, will receive their standard rate of pay.

Services have been suspended at the campus Recreation Center and the Kennedy Library. The library’s 24/7 room will remain open (with proper social distancing) to maintain essential access to technology. We will maintain facilities necessary for dining with proper social distancing and/or take-out meals.

All spring quarter classes will be held virtually for the entirety of the quarter.  Faculty will communicate the logistics for these courses prior to the start of the term. In addition, in-person commencement has been postponed and we will look to an alternate form of recognizing our graduates.

To help minimize the population on campus, we are now strongly encouraging students to plan on attending the spring quarter virtually from their permanent home residences. However, those who feel safer at the university, those who have no other housing options and/or those who may have limited access to technology and the internet, are welcome to remain on campus. Residence halls and campus dining will remain operational with social distancing. 

Students who do not intend to return to campus for the quarter should take their belongings if possible. If students cannot remove all belongings or have already departed, they will be allowed to return after mid-May to pick up their possessions. University Housing will be following up with additional details to residents tonight.

We understand this latest guidance may be alarming and may inconvenience many, but these are rapidly evolving times and we must respond by making unprecedented decisions to do all we can to protect our entire campus community.  Your welfare is our first and primary priority.

These are difficult times, but we will get through this.  Please continue to practice social distancing, prevention and, most importantly, take care of yourselves.

Sincerely,

Jeffrey D. Armstrong
President

Essential functions include:
Agricultural Care & Facilities
Emergency Services
Facilities and Infrastructure
Fiscal Services
Food Services
Healthcare and Counseling
Housing
IT Services and Communications
Payroll, Procurement and Contracts
Essential Research

3/15/2020 - Message from the President's Office

Subject: URGENT Notification for Personnel over 65 and Personnel Vulnerable to COVID-19

Dear Campus Community:

Earlier this afternoon, California Governor Gavin Newsom directed that those who are age 65 or older, and those vulnerable to COVID-19, must practice at-home isolation.  As a result, CSU Chancellor Timothy White has mandated, effective immediately, that all CSU employees who are 65 and older, and those vulnerable to COVID-19, must refrain from being on CSU campuses until further notice. 

We understand this impacts many Cal Poly employees.  If you meet the criteria above, please do not report to work tomorrow.  We ask that you contact your supervisor as soon as possible to discuss potential arrangements, such as telecommuting.  Those whose work responsibilities cannot be accomplished via virtual or other means will be placed on administrative leave with pay for their normally scheduled hours.

Human Resources will be issuing more detailed guidelines tomorrow to assist with workforce planning as a result of this guidance.

3/14/2020 - Message from the President

Dear Campus Community:

Earlier this evening, it was announced that an individual in North San Luis Obispo County tested positive for COVID-19. As a result, we are mandating, effective immediately, that there will be no in-person final evaluations. While there are no known cases of COVID-19 in our Cal Poly campus community, we are taking this measure out of an abundance of caution.

Students

Please be prepared to take your finals online at the scheduled date and time.

Faculty

Final evaluations can take place online, can be assigned in the form of a take-home or — in special extenuating circumstances — an incomplete may be an option, pending additional evaluation. We’re encouraging faculty to be flexible in assigning their final grades in light of this extraordinary situation.

Faculty must notify their department heads or chairs as soon as possible, and no later than Monday at 5 p.m., of their chosen method of final evaluation.

Faculty are asked to honor and maintain the scheduled date and time of their final evaluations, which will now be virtual.

Staff

I want to reiterate that our campus remains open, and the safety of our campus community remains a priority. Every reasonable effort will be made to be flexible to the many demands our employees face while keeping the campus operating. Appropriate administrators are encouraged to maintain university operations while supporting alternate work arrangements and de-densifying the work place.

We are aware that school district closures are occurring, and we understand that such closures may introduce new childcare challenges for some employees. As our campus remains open and critical services will remain in place to support our students, we are also working to accommodate the health, safety and childcare needs of our employees.

Departments are encouraged to identify where remote work opportunities or flexible work arrangements for staff are possible while ensuring that the essential functions of the department are met. We have developed temporary telework guidelines that will be distributed to managers for implementation shortly. The availability of telework and other flexible work assignments is largely dependent on the individual positions and these options are not available to all positions. Your manager will determine whether or not your position is eligible for telework.

Given the planned K-12 school closures, faculty and staff who are impacted may utilize accrued leaves while assessments are made regarding the feasibility of telework or flexible work assignments. Children may not be brought to campus at this time, per guidance from the CSU Chancellor’s Office.

Employees should continue to report to work unless they have made arrangement with their department to take leave, or they have an approved telework or flexible work assignment. These assignments will remain in effect through April 10. Auxiliary employees will be provided information by their respective units.   

We understand that there are many questions relating to telework and flexible work assignments and we will be working with department managers to assist them. We will update the FAQs as new information develops, so please check https://chw.calpoly.edu/coronavirus/human-resources. In addition, visit https://tech.calpoly.edu/teach-and-work-remotely for more information on the steps ITS is taking to enable campus to work remotely.

Our staff play a critical role in the success of Cal Poly, and your health, safety and well-being are paramount as we navigate this evolving and dynamic global issue.

Finally, to our faculty, staff and students, know that we care about you and we are here for you. Your welfare is our most important priority.

Below are some FAQ highlights for your information.

Am I required to come into work during the COVID-19 outbreak?

Yes. At this time, there are no known reported cases of COVID-19 at Cal Poly. It is expected that all employees will come to work; however, employees are encouraged to stay home if not feeling well. Please see more information below. Those over 60 or with health conditions that might be at increased risk to contract COVID-19 are encouraged to contact your health care providers for recommendations. Further, if you have a medical restriction that affects your ability to come to work, you should contact Human Resources to discuss reasonable accommodations. If a case of COVID-19 directly related to a campus community member is confirmed, in cooperation with the San Luis Obispo County Department of Public Health, Cal Poly will immediately determine how best to address any increased risk to public health. Review protocols may include additional sanitizing of certain campus areas, temporary closing of some rooms or facilities, moving classes and nonessential functions virtual and perhaps even a temporary closure of the campus. 

Do employees get paid if the campus is closed?

Yes, in the event of an emergency campus closure, paid leave shall be granted to all employees who are both scheduled to work and denied access to the campus during period(s) of closure. The campus president can designate when the campus is closed. This emergency campus closure leave is valid only for the days for which the president designates for campus closure and cannot be banked or saved to be used for a future date.

During periods of full or partial campus closure, employees who have already scheduled sick leave or vacation time will still be charged for that time. Employees who would have been absent on any day of closure because they were in non-pay status should not be granted emergency campus closure leave. Examples would be an employee under a disciplinary suspension or an employee in non-pay status because they were absent without leave.

What are my options if my child’s school is closed and I have no childcare?

If a child’s school is closed and an employee does not have childcare, the employees shall work with their appropriate administrator to develop, as appropriate, an alternate work schedule; and/or reduced work schedule with use of approved vacation, CTO or dock time; and/or remote work as appropriate for the position. If remote work is appropriate, a Telecommute Agreement shall be created and approved by appropriate administrator to outline essential job functions that can be performed remotely and other parameters of remote work. Approval of alternate or reduced work schedules and remote work will be re-evaluated every two weeks or as needed.

The telecommuting guidelines and agreement can be found on the Cal Poly Administration and Finance Division website. Only employee and appropriate administrator signatures are required on this form at this time. The form should then be routed to Human Resources.

Can employees work from home if they are required to self-quarantine due to exposure to COVID-19?

Yes, there are options. Requests to work from home will be reviewed by Human Resources or Academic Personnel in concert with the individual’s manager on a case-by-case basis. Not every position is suited for working from home due to specific job duties that cannot be performed at home or operating requirements of the unit. Staff employees who have been ordered to self-quarantine due to possible exposure to COVID-19 must contact Human Resources or Academic Personnel and their supervisor to discuss whether work from home options are available. Faculty employees who are required to self-quarantine may use virtual methods of instruction and office hours during their quarantine. They should work with their department chair and dean to determine how they could complete other job responsibilities. Those over 60 or with health conditions that might increase the risk to contract COVID-19 are encouraged to contact your health care providers for recommendations. If there are medical restrictions that affect your ability to come to work, you should contact Human Resources to discuss reasonable accommodations.

Can managers require an employee who is out sick (not due to COVID- 19) to provide a health care provider’s note?

Not normally. Managers should actively encourage sick employees to stay home. If an employee is out sick for three or more days, the manager should contact Human Resources to determine if a health care provider’s note is necessary.

Can managers prohibit employees from coming to work if the employee is known to have contracted COVID-19 themselves or to have had close contact with someone who has?

If you believe that an employee has COVID-19 or has had very close contact with a person who has COVID-19 (such as living in the same household), please contact Human Resources.

If I need to stay away from campus and work remotely, what equipment, materials and resources do I need to continue working? 

If required to work virtually (i.e., work from home), please consult with your manager regarding the support needed to complete essential job functions.

If the university does need to close in the future, how will employees receive checks?

Those employees with direct deposit will be paid as normal. If you are not currently enrolled for direct deposit, we encourage you to enroll. Cal Poly stateside employees can find more information on Payroll's Direct Deposit webpage. Corporation employees can find more information by calling Corporation Human Resources at 805-756-1121. ASI employees can find more information by calling ASI Human Resources at 805-756-0299.  

The campus will provide information via campus email and alternate communication strategies regarding an alternate distribution process for employees who receive a paper pay check. 

3/14/2020 - Message from Office of University Diversity and Inclusion and Office of the Dean of Students

Dear Campus Community,

As more reporting on the novel coronavirus has ensued, it has created a variety of reactions. Our campus is no different from the rest of the country, as individuals have responded with fear, anxiety and other reactions. Unfortunately, the reports of the coronavirus have also resulted in some responses of racism and xenophobia.

Cal Poly denounces all racism, xenophobia, white supremacy and other oppressive systems present on campus and encourages affected students, staff, and faculty to report bias incidents. This is especially important at a time when fears about coronavirus can easily foster suspicion without regard for facts. Unfortunately, due to the coronavirus being associated with a specific world region/country, we are receiving an increase of anti-Chinese racism reports. This goes directly against Cal Poly values. Be good upstanders and intervene if you hear a bias remark. Reporting, understanding, and preventing unacceptable behaviors are essential.

Cal Poly remains committed to creating a safe and inclusive campus. We encourage the Cal Poly community to report bias if they are negatively targeted, or witness other students, staff, and/or faculty being negatively targeted, due to an association between someone’s race, ethnicity, or national origin and the coronavirus.

If you have any questions, please contact the Office of University Diversity and Inclusion at diversity@calpoly.edu or the Dean of Students Office at deanofstudents@calpoly.edu

Please watch this video message from Jozi De Leon, vice president for diversity and inclusion and chief diversity officer: https://diversity.calpoly.edu/. We also suggest this resource on active steps people can take to mitigate harmful stigmatization of people of Asian descent in their communities.

Sincerely,

Jozi De Leon, Vice President for Diversity and Inclusion and Chief Diversity Officer
Kathleen N. McMahon, Dean of Students and Senior Associate Vice President for Student Affairs
Co-chairs, Cal Poly Bias Incident Response Team
 

3/13/2020 - Message from President Armstrong

Dear Campus Community,

Given the recent changes in our local environment, and in light of the significant impact these changes will have on our campus community, we have determined that it is in the best interest of our students, faculty and staff to encourage virtual final evaluations.

In addition, we will offer virtual classes for the first two weeks of the spring quarter at a minimum (April 6 - 19). We will continue to assess this evolving situation and provide updates in the future. As a reminder, for students who need or prefer to stay on campus, it is our intent that Cal Poly will remain open during spring break and the quarter.

Faculty who choose to offer their exam in a virtual manner should inform students prior to the exam and no later than 5:00 pm on Monday (March 16).

Please continue to remain sensitive to individual needs and concerns during this challenging time. Thank you for your continued cooperation and patience as we get through this evolving global situation together.

Sincerely,

Jeffrey D. Armstrong
President

3/13/2020 - Message from Vice President for Student Affairs 

Dear students,

Thank you for your continued flexibility as we respond to the changing nature of the coronavirus (COVID-19) crisis. We recognize this is an already stressful time of the quarter, and want to continue to communicate with you so that you can plan and reduce the stress that this pandemic may cause. The main purpose of this communication is to provide a few updates for finals week and reminders for next quarter. 

Finals Updates:

  • We are exercising flexibility for faculty to offer final exams in the format of their choosing, given the current Centers for Disease Control and San Luis Obispo County Public Health recommendations and directives from the State of California Governor’s Office.  
  • Please look for information from your professors to confirm the format for your final exams.
  • Remember, if you are actively sick, please stay home and do notattend any in-person final. Students in this situation should work directly with their professors to discuss alternative options. 

General Updates:

  • Spring quarter will start on April 6. It will be a nine-week quarter plus finals week. Spring quarter final exams will end Friday, June 12, 2020.
  • The spring 2020 student planning calendar located on the Office of the Registrar website has been updated to align with the nine-week quarter.
  • By Wednesday, March 25, the President will update the campus community about course delivery for spring quarter and whether students who have left the San Luis Obispo area should return to campus.
  • At this time, we do not foresee any scenario in which Cal Poly would close, even if we transition to virtual courses.  Residence halls will be open and all services will be available.

What we need from you:

  • You will need a computer, laptop, or tablet AND reliable internet connectivity to access courses if we move to a virtual classroom environment. As a reminder, the residence halls will be open and campus internet will remain available.
  • We want to support all students in accessing resources for their courses. If you have educational technology needs please complete the short survey on computer and internet access at https://baseline.campuslabs.com/cpsuslo/techaccessibility.

Health Resources:

Moments like these bring up a range of emotions for all of us, myself included. Please take the time to take care of yourself and allow those emotions to be present. It is always wise to take care of yourself during final exams, but this recommendation takes on extra importance this quarter. Our spring break will be longer than normal, for good reason, and I will miss having our community together. While we are apart, know that your university will remain open to support you.

I look forward to having our Cal Poly community together again soon.   Best of luck on your final exams! You can do this!

In community,

Keith B. Humphrey, Ph. D. (he, him, his)
Vice President for Student Affairs

3/12/2020 News Release - Cal Poly Athletics Events Suspended Indefinitely 

SAN LUIS OBISPO, Calif. — The Big West Conference announced on Thursday that all athletic events involving its nine member schools have been suspended indefinitely, effective immediately.

The suspension, which includes conference and non-conference events, begins with Thursday night’s baseball game against Oklahoma inside Baggett Stadium as well as the softball contest versus Notre Dame at Bob Janssen Field.

“The main priority of the Big West Conference continues to be the health, safety and wellness of our student-athletes, coaches, administrators, fans and media as we continue to monitor all developing and relevant information on the COVID-19 virus,” said conference commissioner Dennis Farrell.

All individual game tickets will be refunded over the coming week(s). 

Season ticket holders should hold onto their ticket in the event that the season resumes. Refunds will be provided to season ticket holders on a pro-rated basis once a final determination has been made on the rest of the season. 

The Cal Poly Ticket Office can be reached by calling (805) 756-4849 Monday through Saturday from noon to 6 p.m. “Phone wait times will be longer than usual and we appreciate your patience and understanding,” said Director of Patron Services and Campus Ticketing Ryan Gruss. “We promise we will do everything we can to take care of everyone as quickly as possible.”

Additional updates regarding Cal Poly Athletic events will be published on GoPoly.com as they become available.

3/12/2020 - Message from President Armstrong

Subject: Important Update Regarding COVID-19

Dear Campus Community:

The news about the novel coronavirus outbreak, also known as COVID-19, changes rapidly. I know that some of you have concerns or questions about Cal Poly's response. The attached video addresses many of the questions and concerns that have been communicated to my office, and explains in more detail how Cal Poly is responding, and why. Please take a few minutes to watch it here.

The most up to date and reliable source of information about COVID-19 and Cal Poly is our dedicated webpage: https://chw.calpoly.edu/coronavirus. This page is updated continuously with information from campus as well as from local and national public health agencies.

Members of the Cal Poly community who develop symptoms similar to those of COVID-19, which include fever, cough and shortness of breath, should seek medical care as they would for any other illness. If you are feeling sick, please do not come to class or work, but please do let us know as you normally would: by contacting your supervisor or professors.

In addition, Governor Gavin Newsom announced last night that California public health officials have issued an updated policy on gatherings to protect public health and slow the spread of COVID-19. The state's public health experts have determined that gatherings should be postponed or canceled across the state until at least the end of March. Non-essential gatherings must be limited to no more than 250 people, while smaller events can proceed only if the organizers can implement social distancing of 6 feet per person. Gatherings of individuals who are at higher risk for severe illness from COVID-19 should be limited to no more than 10 people, while also following social distancing guidelines.

We realize that this situation may be upsetting. Students can contact Cal Poly's Counseling Services and 24/7 hotline at (805) 756-2511. Faculty and staff can contact the Employee Assistance Program for confidential counseling services (available to employees and their families) at (800) 367-7474, or visit https://afd.calpoly.edu/hr/employee-resources/work-life.

We will get through this challenging situation, together.

 

Sincerely,

Jeffrey D. Armstrong, Ph.D.
President 

Watch President Armstrong's March 12 video message to campus here: Cal Poly Update from Cal Poly on VimeoFull video script here.

3/10/2020 - Message from President Armstrong

Subject: COVID-19 Message to Students Re: Travel

Dear Students,

I know you are looking forward to a well-deserved break after finals. Given the situation worldwide surrounding coronavirus (COVID-19), I am writing today to give you an update and make an important request for you, your families and supporters to consider.

At this time, there are no confirmed cases of coronavirus in San Luis Obispo County or at Cal Poly. The university is in constant communication with San Luis Obispo County Department of Public Health to monitor the situation, and we are closely following their recommendations.

Given the heightened situation worldwide and with the safety of our community in mind, we are asking that students consider canceling domestic travel to areas with a significant number of coronovirus cases (at present these include: Seattle, New York, Los Angeles and the Bay Area) and stay in San Luis Obispo County. If you plan to stay on campus during spring break, University Housing, Campus Dining and other campus services will remain open during this time.

This is, of course, your personal decision, though I hope you will consider taking this precaution.

If you do plan to travel internationally for non-university matters, we ask that you please notify the campus where and when you plan to go by completing this online form  

This is critical information that the university needs to ensure the health of our community. It will not be shared with any entities outside of the university. Additionally, please consult the local health departments of your travel area for guidance and precautions. Please take caution if you are traveling to locations within the United States with several confirmed cases of coronavirus or are high risk, such as Seattle, New York, Los Angeles or the Bay Area.

If you travel to level 2 or 3 countries, the Centers for Disease Control and Prevention recommends self-quarantine for 14 days from the time you left the area. Please do not return to campus during this time. If you are a residential student, please self-identify to Campus Health and Wellbeing and they will assist you with self-quarantine procedures.

The Centers for Disease Control and Prevention (CDC) strongly advise that you take the following precautions if you travel to any level 3 country:

  • Practice social distancing - this includes not taking public transportation, taxis or ride-shares.
  • Take your temperature with a thermometer two times per day and monitor for fever.
  • Watch for cough or difficulty breathing.
  • Stay home and avoid contact with others.
  • Avoid crowded places (such as shopping centers and movie theaters) and limit your activities in public.
  • Keep your distance from others (about 6 feet or 2 meters).

Following guidance received from the CSU yesterday, all planned university-related travel for conferences and other events, including travel for all student clubs and club sports, has been suspended through May 31.

Students who were scheduled to travel for spring, and spring break study abroad programs, have received communication that their programs are canceled. Resources and support are extended to these students including information on program fees.

There are no immediate plans to close campus. However, we are continuing to monitor and prepare through our Emergency Operations Center, and are following guidance provided by public health officials and the CSU. As always, the health and wellbeing of our community is our primary concern.

Please remember that although you may feel healthy, our community includes individuals with compromised immunities who are counting on the diligence of others to help prevent the spread of illness. Thank you for taking care to keep all of our community members safe.

For the latest updates and information regarding coronavirus and our campus preparedness, please visit https://chw.calpoly.edu/coronavirus

Sincerely,

Jeffrey D. Armstrong, Ph.D.
President 

3/10/2020 - Message from President Armstrong

Subject: COVID-19 Message to Employees Re: Travel 

Dear Colleagues,

As we monitor the worldwide situation surrounding coronavirus (COVID-19), I am writing today to give you an update regarding travel.

Yesterday, the CSU suspended all international and non-essential domestic travel through May 31. This includes all auxiliary organizations. Any outstanding university-related travel expenses already incurred will be honored, including non-refundable travel expenses. The President or designees (in this case our vice presidents) will make final determinations for their divisional areas about what constitutes essential domestic travel and travel to countries that are not currently at the CDC Level 3 Travel Health Notice. Future travel, including summer and fall 2020, will be determined as the COVID-19 situation evolves.

Faculty and staff who were to travel abroad on university business not deemed essential, must cancel plans for international travel immediately. International insurance coverage and fees will be reversed. Those who are currently abroad should assess whether staying abroad or returning is the safer course of action, given current information.

At this time, there are no confirmed cases of coronavirus in San Luis Obispo County or at Cal Poly. The university remains in constant communication with San Luis Obispo County Department of Public Health to monitor the situation, and we are closely following their recommendations.

Given the heightened situation worldwide and with the safety of our community in mind, we encourage faculty and staff to forgo travel to domestic areas with a significant number of coronavirus cases (at present these include: Seattle, New York, Los Angeles and the Bay Area). If you plan to work on campus during Spring break, Campus Dining and other campus services will remain open during this time.

This is, of course, your personal decision, though I hope you will consider taking this precaution.

If you do plan to travel internationally for non-university matters, we ask that you please notify the campus where and when you plan to go by completing this online form.

This is critical information that the university needs to ensure the health of our community. It will not be shared with any entities outside of the university.

Additionally, please consult the local health departments of your travel area for guidance and precautions. Please take caution if you are traveling to locations within the United States with several confirmed cases of coronavirus or are high risk, such as Seattle, New York, Los Angeles or the Bay Area.

If you plan to travel to level 2 or 3 countries, the Centers for Disease Control and Prevention (CDC) recommends self-quarantine for 14 days from the time you left the area. Please do not return to campus during this time and discuss your work situation with your supervisor before returning.

The CDC also strongly advises that you take the following precautions if you travel to any level 3 country:

  • Practice social distancing - this includes not taking public transportation, taxis or ride-shares.
  • Take your temperature with a thermometer two times per day and monitor for fever.
  • Watch for cough or difficulty breathing.
  • Stay home and avoid contact with others.
  • Avoid crowded places (such as shopping centers and movie theaters) and limit your activities in public.
  • Keep your distance from others (about 6 feet or 2 meters).

There are no immediate plans to close campus. However, we are continuing to monitor and prepare through our Emergency Operations Center, and are following guidance provided by public health officials and the CSU. Please be aware that it may become necessary to consider temporary reduction or alteration of campus operations in the future. This may include shifting to non-in-person instructional modalities.

Please remember that although you may feel healthy, our community includes individuals with compromised immunities who are counting on the diligence of others to help prevent the spread of illness. Thank you for taking care to keep all of our community members safe.

We will be sharing more information soon regarding large events and gatherings on campus. For the latest updates and information regarding coronavirus and our campus preparedness, please visit  https://chw.calpoly.edu/coronavirus.

Sincerely,

Jeffrey D. Armstrong, Ph.D.
President 

3/08/2020 - Message from President Armstrong and Interim Provost Pedersen 

Subject: Update from President Armstrong and Interim Provost Pedersen

Dear Colleagues,

We are continuing to closely monitor the outbreak of coronavirus (COVID-19) around the world. At this time, there are no confirmed cases of coronavirus in San Luis Obispo County or at Cal Poly. Cal Poly’s Campus Health and Wellbeing, Department of Emergency Management, International Center, Academic Affairs, Student Affairs, Administration and Finance, and other campus offices are working closely together to plan for and monitor the situation. We are in constant communication with San Luis Obispo County Department of Public Health to monitor the situation in our community.

As always, Cal Poly’s first and most important priorities are the wellbeing and safety of our community members. We want to share facts to help decrease any feelings of anxiety or panic that our community may be experiencing. The campus has created a continually updated webpage that contains the latest updates and information regarding the developing situation. The site can be found at https://chw.calpoly.edu/coronavirus. Additionally, we are working with our shared governance leaders including our Academic Senate Chair and ASI President to navigate details that impact our faculty and student communities.

We are committed to providing the best possible educational experiences for our students in the event of an emergency or campus closure, or other potential scenarios in which students or members of campus need to stay home. In addition to assuring the physical safety of our campus community, we also want to make certain that no one is stigmatized because of their ethnicity or where they have traveled.

Current Situation

The campus Emergency Operations Center has been activated to provide a centralized location for planning, allowing face-to-face coordination and collaboration among personnel from throughout campus to plan for and support our campus during an emergency.

Since prevention and handwashing is key to prevent the spread of viruses including COVID-19, signage about proper hand-washing techniques will be posted in every restroom on campus by Monday, March 9, including in housing. Custodians are modifying their work practices so the first thing they do when servicing a space or a restroom is to sanitize common-touch surfaces: doorknobs, paper towel dispensers, toilet paper dispensers and faucets. The restrooms are serviced daily. Other campus entities with their own custodians are working to follow that same protocol.

In addition, as an extra precaution, we ask members of the Cal Poly community to refrain from handshaking and other forms of personal contact at all times on campus.

Absences

  • Sick students, faculty and staff members should stay home to minimize transmission of their illness. In the current situation, faculty should be as clear and compassionate as possible in responding to student absences. The Campus Health and Wellbeing Center has asked for faculty to take into consideration the high volume of visits during this time when asking students to get a doctor’s note for an absence.
  • Faculty and staff members with high-risk medical concerns (including, but not limited to, asthma, emphysema, diabetes, heart disease, or autoimmune disorders) or with extenuating circumstances (such as pregnancy) should consult with their direct supervisors about requests for making alternative work arrangements (i.e. working remotely). Supervisors should consult with Academic Personnel or Human Resources as needed to assist with approved alternate work arrangements and the appropriate way to record that leave time.
  • At this time, employees without high-risk medical concerns should continue to fulfill their responsibilities on campus, unless they have permission from their supervisors to work in an alternate mode.

Travel

  • The County of San Luis Obispo has advised that travelers refrain from returning to Cal Poly's campus for 14 days after leaving the following affected countries: China, South Korea, Japan, Italy and Iran.
  • In addition, the university strongly advises against travel to China, South Korea, Japan, Italy, Iran, and other level-three designated areas, to minimize the risk of exposure.

How Faculty Should Best Prepare Should There Be Future Changes in Instruction

  • At this time, campus operations have not been changed and faculty office hours should be maintained. Although no decisions have been made, contingency planning has begun. Faculty are encouraged to begin considering the use of virtual means of communication with students such as Zoom, LMS chat, or email, if necessary.
  • Please ensure your course gradebooks are up to date and in a form that can be easily shared with another instructor or department chair/head in case it becomes necessary for that person to assign the final grades. Online gradebooks in PolyLearn or Canvas are the preferred alternative, but a spreadsheet that could be shared by email would also be possible.
  • For proactive planning purposes, faculty are encouraged to begin considering alternative methods they might use to deliver final evaluations and how to issue final grades, should an in-person final evaluation not be possible.

Faculty are encouraged to reach out to the Center for Teaching, Learning and Technology with questions on virtual delivery of courses or office hours 805-756-7002 or at ctlt@calpoly.edu.

Thank you for your work and understanding. We are here to support you in any way we can.

Sincerely,

Jeffrey D. Armstrong, Ph.D.
President

Mary E. Pedersen, Ph.D.
Interim Provost and Executive Vice President for Academic Affairs 

3/05/2020 - Message from Department of Emergency Management 

Subject: Novel Coronavirus Update - 3/5/2020 9:00am

Dear Campus Community: 

Cal Poly and the County of San Luis Obispo Public Health Department continue to closely monitor the outbreak of coronavirus (COVID-19). 

The Centers for Disease Control and Prevention reports that the virus has now been detected in almost 70 locations internationally, including in the United States. Recently, in the U.S., there have been incidents of some people being infected and it is not known how or where they became exposed. 

Given these factors, Cal Poly is following recommended guidance from County of San Luis Obispo Public Health Department to minimize our community’s exposure risk. The county has advised that travelers refrain from returning to Cal Poly's campus for 14 days after leaving the following affected countries: China, South Korea, Japan, Italy, and Iran.

We are asking our campus community members to delay their return to campus for 14 days if they have traveled to these countries. In addition, we strongly advise against travel to these areas during the upcoming spring academic break, to minimize the risk of exposure and/or disruption of course work. 

According to the CDC, symptoms of reported COVID-19 cases are similar to flu, including fever, coughing and shortness of breath. The vast majority of cases — 85 percent, according to state health officials — have presented as mild illness. Symptoms may appear as few as two days or as long as 14 days after exposure.  

The health and well-being of our students, faculty and staff is our first and highest priority. Please take care of yourself and others. Whether it’s coronavirus, flu or a cold, hand-washing with soap and water continues to be the best way to protect against the virus.  

Please also find below the latest update regarding the coronavirus from County of San Luis Obispo Public Health Department. For additional updates and more information, visit https://chw.calpoly.edu/coronavirus  

Thanks,

Anthony J Knight, MEP
Director of Emergency Management
Department of Emergency Management

Tina Hadaway-Mellis, RN, MBA
Assistant Vice President for Student Affairs Health and Wellbeing
Cal Poly

2/28/2020 - Message from Vice President for Student Affairs

Subject: Novel Coronavirus Update – No cases at Cal Poly and SLO County 

Dear Campus Community,

As health professionals, our first and most important priorities are the well-being and safety of our community members. We know that some of the recent news regarding novel coronavirus (COVID-19) can be distressing and confusing to some, so we are writing to share a local status update.

At this time, there are no cases in San Luis Obispo County and Cal Poly; the risk to residents in San Luis Obispo County, including Cal Poly, remains low. We will provide prompt updates should the situation change.

Cal Poly's Campus Health and Wellbeing, Department of Emergency Management, International Center and other campus offices have been working closely together since January 22 to plan for and monitor the situation. We are also working closely with the County of San Luis Obispo Public Health Department, state and federal health authorities on this matter.

For updates and additional information about COVID-19, please visit the “Health Advisories” section on the Campus Health and Wellbeing website.

According to the Centers for Disease Control and Prevention, symptoms of reported COVID-19 cases are similar to flu, including fever, coughing and shortness of breath. The vast majority of cases — 85 percent, according to state health officials — have presented as mild illness. Symptoms may appear as few as two days or as long as 14 days after exposure. At the same time, flu continues to circulate in our community.

Prevention is key. Please take good care of yourself and others. Whether it's coronavirus, flu, or a cold, hand-washing with soap and water continues to be the best way to protect against the virus.

Here are more ways you can protect yourself:

1. Treat yourself well.

  • Eat healthy.
  • Maintain good sleep habits.
  • Manage stress.
  • Drink plenty of fluids.

2. Make it hard for viruses to spread.

  • Wash your hands often with soap and water for at least 20 seconds. If soap and water are not available, use an alcohol-based hand sanitizer.
  • Avoid touching your eyes, nose, and mouth with unwashed hands.
  • Avoid close contact with people who are sick.
  • Cover your cough or sneeze with a tissue, then throw the tissue in the trash; or cough or sneeze into your upper sleeve, not your hands.
  • Clean and disinfect frequently touched objects and surfaces.
  • Influenza is still present in our community. Please check with your healthcare provider whether obtaining the influenza vaccine is advisable for you. 

3. Think of yourself and others.

  • Students, if you feel ill, please contact Campus Health and Wellbeing to schedule an appointment by going online via the portal, https://myportal.calpoly.edu, or calling 805-756-1211
  • For faculty and staff, please contact your personal medical provider. 
  • Stay home from school, office hours and work, and reduce contact with others until your symptoms subside.

Helpful Resources

For more information on coronavirus, please visit the following websites:

Please be aware that other information sources may not reflect the most current and accurate information.

Please take care of yourself and each other.

Sincerely,

Tina Hadaway-Mellis, RN, MBA
Assistant Vice President for Student Affairs Health and Wellbeing
Cal Poly

Penny Borenstein, MD, MPH
Health Officer
County of San Luis Obispo

1/27/2020 - Message from Vice President for Student Affairs 

Subject: Coronavirus Health Advisory

The following message was sent on behalf of Campus Health and Wellbeing.

Dear campus community,

The safety, health and wellbeing of all campus community members and visitors is a primary commitment for Cal Poly.

While there are two confirmed cases of novel coronavirus in California, there are no confirmed cases in San Luis Obispo County. Despite no confirmed cases in the region, we encourage all members to actively engage in healthy habits to help prevent contracting and spreading illnesses.

Cal Poly's Campus Health and Wellbeing (CH&W) team is actively monitoring the outbreak and known cases in the United States in collaboration with SLO County Public Health Department and California Department of Public Health (CDPH). CH&W is following the guidance of the Centers for Disease Control and Prevention (CDC) and our local health officials. 

What is the coronavirus? 

The Centers for Disease Control and Prevention (CDC) is closely monitoring developments around an outbreak of respiratory illness caused by what is considered a new coronavirus. Coronavirus is a type of virus that causes diseases ranging from the common cold to more serious respiratory disease. The novel, or new, coronavirus was first identified in Wuhan, Hubei Province, China, and has since resulted in hundreds of confirmed cases in China. 

The CDC reports that patients with novel coronavirus have mild to severe respiratory illness with symptoms of fever, cough, and shortness of breath. Severe illness is more common in people with underlying health conditions or weakened immune systems and older adults, the CDC reports. 

What should I do? 

With increased flu activity this time of year, and the outbreak of novel coronavirus in China, Cal Poly encourages campus members to take certain active measures to protect against influenza-like illness and respiratory infections. 

Students on campus are able to seek medical attention from Campus Health and Wellbeing. If you are feeling unwell and have traveled to Wuhan, China, during the month of January, please use a face mask and notify a member of the CH&W team by calling 805-756-1211 before visiting the health center.

Faculty and staff are encouraged to contact their primary care providers for support. 

If you have symptoms of influenza-like illness or other respiratory infections, please stay home and do not come to campus for school or work. Also, contact your healthcare provider to seek medical attention as soon as you are able. 

Additional information about the seasonal flu, including details about symptoms, the flu vaccine and healthy and cleaning habits, is available via CH&W website.

More Information 

Accurate and up to date information about the coronavirus is available on the CDC website

We will continue to update our community if the situation on campus or in San Luis Obispo County changes. Please refer to links above for updated information. 

Aaron Baker, M.D.,
Medical Director, 
Cal Poly Campus Health and Wellbeing 

Tina Hadaway-Mellis, RN, MBA,
Assistant Vice President for Student Affairs Health and Wellbeing

An Important Message from President Armstrong

Posted: March 12, 2020

Cal Poly Update from Cal Poly on Vimeo.

Full video script here.

State of California Updates

3/11/20: CA Public Health Experts: Mass Gatherings Should be Postponed or Canceled Statewide to Slow the Spread of COVID-19

CSU Updates

CSU Website: https://www2.calstate.edu/coronavirus/

3/17/20: California State University Campuses to Accelerate Transition to Virtual Instruction

3/10/20: California State University Update on Coronavirus-Related Actions

3/10/20: CSU Guidance on Meetings and Events

2/27/20: COVID-19 and CSU Students Abroad in Korea and Italy

Public Health Updates

Please visit the following websites for the most recent updates and advisories:

Centers for Disease Control and Prevention (CDC)

County of San Luis Obispo Department of Public Health 

California Department of Public Health (CDPH)

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