Campus Updates

To provide the campus with the most current information, this webpage will be updated regularly. Please check back to get accurate and up-to-date information. 

Campus Updates

5/27/2020 - Human Resources updates on the state budget, emergency pay  and teleworking

Dear Campus Community,

I hope this email finds you safe and well. I am writing to share some updated information from our Human Resources office regarding emergency pay, teleworking and the state budget.

As many of you know, Governor Newsom recently indicated that the state budget has been significantly impacted by the COVID-19 pandemic and the corresponding economic crisis. It has already begun to affect our campus community, as Cal Poly Corporation announced furloughs last week.   

In response to the anticipated budget shortfall, the governor has discussed the possibility of a 10% pay cut for all state civil service employees. It is important to note that at this time the CSU and UC systems will not be impacted by this action. However, Chancellor White has stated that the CSU will be facing budget shortfalls as well, and strategies for addressing these are yet to come.

We will share more as the CSU informs us about the resulting plans and strategies. 

In addition, effective May 31, the emergency pay provision in the California State University Employees Union (CSUEU) and Teamsters Local 2010 contracts will be ending. This action solely relates to the rate of pay for employees in those bargaining units while on campus. It does not imply a repopulation of employees on campus.  Each unit should continue to allow employees to telework to the extent possible as social distancing is the most effective strategy for mitigating the transmission of COVID-19.

Cal Poly’s Emergency Operations Center (EOC) has established several task forces that are working to explore, examine and create methods for the repopulation of campus. Those task forces are working diligently to provide recommendations to the EOC and President Armstrong. Information will be shared with the campus community in the next few weeks about how and when to return to work on campus. The expectation is that most employees will continue to telework, when practical, for the foreseeable future.

For our colleagues at the Corporation, the decision to furlough was made with great difficulty and recognition that it will impact people's lives. The goal is to balance staffing levels with business need and workload, reduce salary expenditures, minimize the losses currently being experienced and ensure the long-term financial health and viability of the organization.

These are uncertain times that are constantly in flux, but we will get through this. Normal, or close-to-normal, operations will resume. In the meantime, we will continue to share information as it becomes available.

Cynthia Vizcaíno Villa, 
Senior Vice President for Administration & Finance, CFO 

5/18/2020 - President Armstrong addresses fall term planning at San Luis Obispo County Public Health Department press briefing

View the press briefing here. Transcripts available in English and Spanish.

5/13/2020 - Message from President Armstrong regarding fall term updates

Subject: Urgent Campus Update on Fall 2020

To the Campus Community:

I am writing today to update you with the most recent information about Cal Poly’s fall quarter. Although we don’t know all the answers yet, we do know more than we did last week. The goal of this message is to share with you what we know, what we do not know and how and when we will make decisions going forward.

What we know

  • Yesterday Chancellor White announced that due to the uncertainty of the virus, CSU campuses must be prepared to deliver courses this fall primarily through virtual modality. This does not mean Cal Poly cannot plan to offer in-person courses for fall, but we must be prepared to resume virtual learning should shelter-at-home orders be required in the future by the governor or public health officials.
  • Our goal is always to achieve student success while working to minimize risk for everyone – students, staff, faculty, as well as our neighbors and families.
  • Our fall quarter is scheduled to start September 17, with registration for classes opening on June 15. We do not know what the public health status of our community or state will be in September.  However, we are optimistic that we will be in Stage 3 of Governor Gavin Newsom’s plan and that we can have students return and offer some in-person courses.
  • We appreciate that students and faculty must make plans for the fall and need information frequently and in a very transparent manner. We continue to plan based on the latest information and we will provide regular updates as we have substantive items to share.
  • Cal Poly’s mission as a comprehensive polytechnic university is accomplished, in part, by hands-on, experiential learning experiences that we refer to as Learn by Doing. Therefore, it is important that we provide options for in-person learning opportunities when possible. 
  • Given the evolving nature of the pandemic, Cal Poly will continue to evaluate the situation and provide definitive information on the fall quarter (see scenarios below) by August 26, which is at least two weeks before the earliest date for students to return to campus.

Minimizing risk

  • We are cautiously optimistic that our region will be in Governor Newsom’s Stage 3 by September 17, thus allowing the return of some personnel and students to campus.
  • Cal Poly is developing a detailed plan consistent with the governor’s plan, CSU guidelines and the advice of our County Public Health Department (SLO PHD).  
  • To help mitigate risk, we will institute:
    • Testing, tracing, isolation and support.
      • Through our campus health care team and SLO PHD we are confident that we will have enough capacity to meet these needs.
    • Physical distancing, PPE as appropriate, sanitation and other practices including a campus-wide, integrated social media campaign, signs and other measures.
  • We will help protect vulnerable individuals and offer alternatives for students, faculty and staff by:
    • Allowing students to take virtual courses throughout the quarter;
    • Even if public health conditions allow additional in-person courses, we will maintain your ability to engage in a virtual program for the fall – this statement is true for faculty and students.
    • Faculty and staff will be given the option to work remotely as needed in accordance with CSU and public health guidelines. 

Planning scenarios

While we all would like to have certainty, I believe the best option for student success is to provide scenarios using a science- and data-based approach to making decisions at the right time.

Scenario A: Partial and modified repopulating of campus

We have identified 15% of the more than 7,000 classes offered for the fall that will be offered in-person if public health conditions allow. This is critical and indispensable for multiple majors from engineering to music, agriculture to theater, and architecture to chemistry, to name a few. For example, labs are fundamental in training engineers and other disciplines to work with specific instruments critical to their careers. Engineering projects include a significant design, build, test component that can’t be completed entirely online. Chancellor White described many additional examples for exceptions, citing situations that occur across all colleges at Cal Poly.

Fall classes will be divided into three categories for the purpose of students selecting courses for registration and planning for the fall, and for faculty course planning:

  • In-Person, for the 15% of our 7,000-plus classes that cannot be taught virtually;
  • Synchronous Virtual, which would be eligible for a return to in-person classes if the conditions allow and the participants agree; and
  • Asynchronous Virtual, which will remain virtual for the entire fall quarter. 

If public health conditions allow, courses in the Synchronous Virtual category may seek and receive approval to move to in-person instruction while maintaining virtual access to students opting to stay virtual (hybrid). This assumes that by August, Governor Newsom will have declared San Luis Obispo County to be in Stage 3 of the California Resiliency Roadmap (https://covid19.ca.gov/roadmap/). It is also dependent upon Cal Poly having the ability to test, trace, isolate and support.

Other related assumptions are that we will de-densify the first-year residence halls by having no more than two students per room (doubles), which would enable us to house 7,000 students on campus while minimizing risk.   If public health conditions require, we will limit housing to one student per room for a total on-campus population of 5,200. 

No student will be penalized if they need an in-person course for degree progress but do not feel comfortable taking it during fall quarter. All programs and departments have been asked to be maximally flexible during this period. Students who find themselves in this situation are strongly encouraged to contact the Mustang Success Center (https://success.calpoly.edu/) before registering for classes. As noted earlier, we are also encouraging all faculty and staff who can do so to work remotely during fall quarter, to help de-densify campus.

Scenario B: Virtual quarter

As noted earlier, we need to remain prepared to switch to virtual learning if public authorities decide that it is necessary or prudent to do so. We may face public health situations that do not allow us to re-populate our on-campus housing in mid-September but we will not know this until August. Students who are living on campus in the fall quarter will be allowed, and indeed encouraged, to remain on campus even if we must change to virtual instruction. Given SLO County’s very low current rates of infection and transmission, and Cal Poly’s projected ability to test, trace and isolate, we are hopeful that campus will remain a relatively low-risk location.

Scenario C: Delayed start

Our community may only be in Stage 2 during August, so it may be better to delay the start of the quarter if it preserves the option of offering some in-person courses. One option to address this status is to postpone the start of the quarter by two to four weeks. This could result in classes during Thanksgiving break and the quarter either being shortened or extended a few extra days.

Summary

I sincerely wish that I could give you a more definitive plan for the fall, but the truth is no one can predict the conditions we will face four months from today. The best we can do is hope and plan for the best, while also preparing for contingencies should circumstances change. I hope that knowing how and when we will make these decisions makes it a little easier for you to plan your fall quarter.

These are my recommendations for students:

  1. If your health and personal situation permits and you are able to be flexible, please plan to return to San Luis Obispo in the last week of August if you live off campus or the first week of September if you live on campus. (First-year students should follow their Orientation schedule. Other students living on campus will have a specific move-in schedule.)
  2. If your health and personal situation do not allow you to return to campus, please select virtual courses. We will accommodate your needs for all of your courses.
  3. Regardless of your location, please follow all state and local guidelines to protect yourself and those who are vulnerable. While the risk of COVID-19 for students without underlying conditions appears to be low, please know that your actions and behaviors can affect your health, as well as the health and lives of others.

Students, before I close, your elected student government leaders have asked me to remind you that they are here to advocate for your needs and they eagerly await your feedback. Please remember: Mustangs United – Love, Empathy and Respect. We all need to provide an extra dose of grace to those around us.

We will get through this. We are Learn by Doing. 

Thank you all for your patience and flexibility during this extraordinary period.


Sincerely

Jeffrey D. Armstrong
President

5/13/2020 - Options to retrieve belongings in on-campus housing

Students, 

Good news: We have reached an agreement with local health officials to allow you to retrieve items from your campus residence. There will be scheduled move-out arrival and departure times over a period of weeks, with strict social distancing guidelines in place.  

Please do not return to campus immediately, or without an appointment at any time, as there will be limited staff due to rotating schedules. They will not be able to let you into your room, and the locks have been changed.  

Retrieving Your Items 

If you are interested in returning to Cal Poly to retrieve your items:  

  • Go to your Housing Portal and click Mustang Move-out to sign up for a time. Please plan your travel; we cannot accommodate residents who arrive outside of their scheduled arrival time. 
  • Campus staff will be on hand to open rooms for you. We will not be re-issuing keys, and the keys you may still have will not open your space.  
  • Please bring no more than two additional people with you from your permanent residence. 
  • Personal Protective Equipment (PPE) will be required, so please bring a cloth face covering and plan to wear it while in all buildings. Campus will also be taking strong social distancing measures to ensure the continued health and safety of our community.  

Pack and Ship + Pack and Store 

Cal Poly has secured some options to pack and ship or pack and store your belongings. If you are interested in having your items shipped to you or stored, at your cost, you may contact one of the following three moving companies.  These companies will only be retrieving items from residents’ rooms June 15-19. 

Donate

If you would like to donate any of your items to local thrift stores, there will be donation stations in the lobbies of your building. Please do not leave any trash or belongings behind, otherwise you may incur a cleaning fee.  

Any items left in rooms after Friday, June 19, will be donated or disposed of.  

Thank you for your patience as we worked through the arrangements to reconnect you with your belongings. We miss you all and hope you’re staying safe and well.  


University Housing  

Cal Poly 

5/12/2020 - Updates regarding COVID-19 Temporary Paid Administrative Leave programs

The purpose of this email is to update and inform employees of the CSU temporary paid leave programs authorized by Chancellor White due to the COVID-19 pandemic. Below is a brief description of the programs available. Additional information is available through the Cal Poly Human Resources website including COVID-19 updates, resources and FAQs which will continue to be updated.

Non-Telecommuting Workers Leave (NTWL) – effective May 1 through June 30, 2020

CSU Chancellor White has granted non-telecommuting workers additional paid leave (NTWL) up to 304 hours for benefits-eligible employees who have exhausted the COVID-19 Paid Administrative Leave (CPAL). This additional paid leave is only available to employees who cannot work remotely based on their duties and who have exhausted all available CPAL. This leave is subject to management approval and expires on June 30, 2020, or sooner if the employee is scheduled to return to work on site.  Employees should work with their manager/appropriate administrator to request and report NTWL. Managers/appropriate administrators can contact Human Resources with questions.

COVID-19 Paid Administrative Leave (CPAL) – effective March 23 through December 31, 2020

CSU Chancellor White has granted up to 256 hours of paid administrative leave (CPAL) to eligible employees for whom telecommuting is not operationally feasible and are unable to work for qualifying COVID-19 related reasons. Employees should work with their manager/appropriate administrator to request CPAL. Managers/appropriate administrators can contact Human Resources with questions.

Temporary Leave Program (TLP) – effective March 16, 2020 until further notice

Per Governor Newsom’s Executive Order and Chancellor White’s Directive, CSU employees who are 65 years and older, and/or medically vulnerable due to a chronic medical condition, shall not come to campus and should telecommute. Employees for whom telecommuting is not operationally feasible will continue to receive pay through the Temporary Leave Program (TLP). Employees shall provide documentation to Human Resources upon request. This temporary paid leave is separate from CPAL, NTWL and the Families First Coronavirus Response Act (FFCRA).

Families First Coronavirus Response Act (FFCRA) – effective April 1 through December 31, 2020

In addition to the CSU temporary paid leave programs above, the Federal Families First Coronavirus Response Act (FFCRA) provides eligible employees up to 80 hours of paid sick leave when an employee is unable to work (or telework) due to qualifying COVID-19 related health reasons. These hours may also be used to care for a child whose school or childcare provider is closed or unavailable for COVID-19 related reasons.

The FFCRA also provides up to 12 weeks of expanded Family and Medical Leave (FML), of which 10 weeks are paid when an employee is unable to work (or telework) due to caring for a child whose school or childcare provider is closed or unavailable for COVID-19 related reasons. The FFCRA provides up to 2/3 pay for these 10 weeks; however, Chancellor White has granted full-pay for FFCRA FML. CPAL will normally be exhausted prior to requesting FFCRA. Employees can contact Human Resources regarding FFCRA requests.

5/8/2020 - Spring commencement ceremonies updates

Dear Class of 2020 graduates,

I am writing today to inform you of our ongoing planning around upcoming commencement celebrations. We are keenly aware of the disappointment many of you are feeling with the postponement of our formal ceremonies previously scheduled for June 2020. We share your disappointment.

You have accomplished so much, and we are committed to properly celebrating your achievements. As we look ahead at our plans, we want to assure you that we will invite all eligible Class of 2020 graduates to the next available in-person commencement ceremony. Our future commencement plans will be held when public health conditions allow us to gather as a community and with your loved ones in attendance.

As you all know, our decisions about campus operations have been made in consultation with CSU leadership and state and local government and public health agencies. Similarly, our decisions about future gatherings, especially those of such scope and size as commencement, will be decided in partnership with these fellow leaders.

Because of the rapidly evolving nature of the coronavirus pandemic, we cannot say with certainty that we will host a fall 2020 commencement in December. If we are able to do so, we plan to hold college-based ceremonies at the following dates and times:

Saturday, Dec. 12, 2020

  • 9 a.m. – College of Agriculture, Food, and Environmental Sciences

  • 1 p.m. – College of Architecture and Environmental Design

  • 5 p.m. – College of Engineering

Sunday, Dec. 13, 2020

  • 9 a.m. – Orfalea College of Business

  • 1 p.m. – College of Science and Mathematics

  • 5 p.m. – College of Liberal Arts

It is more likely that our celebration will be extended to spring 2021, hosting several commencement ceremonies for all eligible 2020 graduates and eligible spring 2021 graduates. Under this scenario, we would plan to hold college-based ceremonies on Saturday, Sunday, and Monday, June 12-14, 2021. However, if we are able to honor our 2020 graduates in December, our June 2021 ceremonies will be held only on Saturday and Sunday, June 12-13, 2021, as is our tradition.

We anticipate that we will be able to share our detailed plans for commencement in early fall quarter.

We are committed to providing you with a formal and memorable experience filled with all the pomp, circumstance, and recognition that each of you deserve. In the meantime, stay tuned for special recognition this quarter of your achievements, including several culminating celebratory videos and gifts. You have persevered and succeeded at Cal Poly and will leave us ready to lead and better our entire world. I am so proud of each of you.

Sincerely,
 

Keith B. Humphrey
Vice President for Student Affairs

5/7/2020 - Coronavirus travel restriction update

The CSU Chancellor's Office has provided updated travel guidance as follows:

Due to the COVID-19 pandemic, the travel restriction has been extended for state and auxiliary organizations for all international and non-essential domestic travel to July 31, 2020.

Decisions on how best to protect Cal Poly faculty, staff and students are informed by evolving guidance from the Centers for Disease Control and Prevention and the U.S. State Department as well as state and local public health agencies. The U.S. State Department continues to maintain a Level 4: Do Not Travel advisory applicable to international travel, which is the highest warning level and reflects a greater likelihood of life-threatening risks.

Any travel exception must be routed to the appropriate vice president with final approval by the university president and will only be made in extenuating and compelling circumstances with consideration of the following factors:

  • Necessity of the proposed travel, including consequences of postponing travel
  • Needs and preferences of the individual
  • Availability of safe and secure shelter at the destination
  • Availability of appropriate medical care at the destination
  • Availability of transportation, services, and other necessities at the destination
  • Assessment of risks associated with traveling versus risks of remaining in place

The CSU Chancellor’s Office will re-evaluate this travel restriction by mid-June.

5/6/2020 - Summer term and leadership updates

To the Campus Community:

I’m writing today with several important updates. However, I first ask you to join me in sending warm thoughts to members of the campus community whose loved ones have been affected by COVID-19. This is a difficult time for all; please know that I am thinking of each of you as you face the challenges of each day.

I want everyone – students, faculty and staff – to know how very proud I am of you for coming together to meet these unexpected challenges. From our faculty delivering classes to our staff providing support and operational needs for the entire campus, to our students embracing a virtual spring quarter, the entire Cal Poly community has worked tirelessly to ensure we deliver on our promise. I specifically want to acknowledge the staff, faculty and students who continue to work daily on campus to maintain essential activities.

We are sensitive to the impact COVID-19 has had on our campus community.  For those who may need support or assistance during this difficult time, I want to remind you of the resources available. I encourage you to visit https://coronavirus.calpoly.edu/ to find links to the many support services Cal Poly offers, including counseling services, the Cal Poly Cares program and further information about the federal CARES Act.

I know you all have questions about the impact of this pandemic on Cal Poly and what the future will look like. I want to reiterate that our decision-making process is deliberate and thoughtful, with student success, delivering on our academic mission and ensuring that all students have access to degree completion as our primary goals, tempered only by the need to ensure the health and safety of our community.  Information – science and data – is changing daily, and decisions made now will have long-term impacts on the university. It’s important, then, that we take the time to make the best decisions we can with the information available now, even if that means decisions are made less quickly than we would like.

These principles have guided our plans for summer. The summer quarter will be all-virtual, with many more classes being offered than usual—and at a lower price, with significant financial aid available to those who need it. I want to publicly thank Joe Cotchett, a generous friend of the university, and an anonymous donor who have together given $350,000 to provide additional financial support to students enrolling in summer courses. I strongly encourage all continuing students to take advantage of this opportunity to take classes and get ahead a bit, which will make next year easier for you. All the details are at https://summer.calpoly.edu/.

What fall quarter will look like is still uncertain, but we are optimistic and are planning for students returning to campus and a return to some in-person, face-to-face instruction. However, we have to plan for contingencies and remain flexible due to the dynamic nature of the coronavirus pandemic. In-person learning would only occur in combination with some virtual learning and the necessary physical distancing to minimize the potential of infection and help protect vulnerable faculty, staff and students.

At the same time, we have to be prepared for a scenario in which all fall classes are held virtually should there be an unfortunate and significant spike in COVID-19 cases. We must have these plans in place and be nimble in the event of health threats that result in additional shelter at home orders and (or) a situation that overwhelms our health care system. Clearly we cannot predict the future, but we will have plans for a variety of scenarios and will be prepared to adjust however the pandemic unfolds.

We are also taking the plans of local K-12 schools into account, both because they face similar concerns to ours and because students, faculty and staff who have young children will face ongoing challenges with studying or working full time if their children are not back in school.

We will continue to work with the CSU, county health officials, and local, state and federal government officials to ensure that, regardless of the modality of our courses, we incorporate appropriate safety measures that best manage risk for the campus and broader community, including those who are most vulnerable.

I also want to take a moment to talk about some of the other impacts the crisis is having on the university.  While it has created many unknowns, there are some things we do know. It is clear that Cal Poly’s budget will be significantly impacted over the next two to three years. Consequently, we must accelerate our efforts to modernize, optimize and centralize administrative functions to more effectively eliminate redundancies and inefficiencies and create cost savings. As a first step, we have paused most hiring efforts and are not filling some positions that become vacant due to retirement or turnover. The CSU is also continuing a domestic and international travel ban until July 31, and future travel considerations will likely be implemented to ensure effective budget management even after restrictions due to the pandemic are relaxed. 

The depth of the economic crisis is not yet known. However, we are certain that we should prepare now for decreased funding from the state and other sources. That’s why it is critically important that we begin campus-wide discussions now about how to achieve our priorities (as laid out in the Strategic Plan) with fewer resources. Some actions need to be taken quickly while others require discussion and input through shared governance structures and unions. In these unprecedented times, I will quote Governor Gavin Newsom: “Things that used to take years now take months; months now take weeks; weeks now take days; and finally, days now take hours.”

Challenging times create new ways of doing things and new opportunities. Now is the time for new and bold thinking about how to be more efficient, as well as discovering additional sources of revenue. We will use our virtual capabilities to gather input on these opportunities from the campus community in a manner never before seen at Cal Poly.  We will also include an option for input to be provided confidentially. I offer the following thoughts in the spirit of starting this broad and open conversation.  First, we want to know about your experiences during this time. What lessons have we learned? Would working remotely on a more permanent basis be effective and feasible for you? What have we learned during this time? You have experienced university processes and procedures from a new viewpoint – what can be changed, enhanced and streamlined? What are the obstacles?

Regarding our curricula, the most basic question is: now that we have substantial experience with virtual course delivery, how can that be used to enhance student success going forward? Could we move to year-round operations and offer a substantial off-session (i.e., summer) quarter if most of those courses were offered virtually? Could we use virtual instruction to help all of our students participate in high-impact educational opportunities like collaborating with faculty on research, studying abroad, service-learning or internships? Could we reduce the time it takes to complete a Cal Poly degree to three or even two years? Could we use our online abilities to help mid-career graduates re-skill or up-skill as the economy and the demand for particular talents changes over time? 

To be clear: Vision 2022, a more residential and diverse campus, remains just that – our vision. Cal Poly is fundamentally and will always remain primarily a residential, comprehensive polytechnic university where talented young people come to learn face-to-face from world-class faculty. Independent of current budget concerns, Learn by Doing requires more investment than the state can provide in the best of times.  We have to be creative and innovative. My questions are not aimed at replacing that core function of Learn by Doing, but at complementing and enhancing it.

As we consider our future, we also have to think about where we were before this crisis started. We have always been committed to making the institution as efficient and cost-effective as possible, but sometimes long-standing practices and habits, or just the daunting amount of effort and time involved in creating change, has discouraged us from making necessary moves toward modernization and optimization. The pandemic has shown that we are more flexible than we thought, and the current and looming budget crisis demands that we not wait any longer.

As we think about our future and the changes it demands, I know the word “centralize” will create some angst, but centralizing operations and functions that are not unique eliminates redundancy and streamlines work. It is really about optimization. It is our hope to achieve greater efficiencies while maintaining personnel through attrition or re-assignment.

Along these lines, we are in the process of making a number of changes in university administration –  some permanent and some temporary.  These are aimed at ultimately reducing administration and improving efficiencies across the university.

We have decided to pause the search for a new VP of Development. I have asked Jessica Darin to continue leading this division while continuing as Chief of Staff. I am very appreciative of Jessica, the University Development and Alumni Engagement leadership team, and our Foundation Board of Directors for their efforts in continuing our fundraising work.

I am also announcing that we will bring our successful fundraising campaign – “The Power of Doing” – to a close later this calendar year. When we started the campaign, we set a goal of $500 million. Later, we raised the target to $700 million. I am pleased today to report that we will complete the campaign at more than $800 million in funds raised. Let me pause and congratulate the team for their work – the University Development and Alumni Engagement division, deans, VPs, AD, faculty, staff, alumni, donors and especially our Cal Poly Foundation Board of Directors.

As previously announced, Vice President for Diversity & Inclusion and Chief Diversity Officer Dr. Jozi DeLeon will retire this summer. We greatly appreciate all that Jozi has done to move diversity, inclusion and equity forward at Cal Poly. I am currently gathering information and speaking with campus stakeholders to determine an interim leader. We’ll begin evaluating the timing of a search for a permanent replacement in the near future.

I also want to share with you that Vice Provost for Enrollment Development & Chief Marketing Officer Jim Maraviglia has agreed to take on the position of Interim VP of Enrollment Management and University Strategy. Jim plans to retire later this year and has agreed to serve in this role until we conduct an internal search for this position starting no later than January 1, 2021. It is not an exaggeration to say that Cal Poly is the university it is today due in large part to Jim’s leadership in both enrollment and marketing. He has led the way in enlarging our applicant pool, increasing campus diversity, and ensuring Cal Poly puts its best foot forward to the outside world.

Also related to this move, I have asked Chris Murphy to expand his role as AVP and Chief Communications Officer to become VP for Communications and Marketing. Chris and his team have excelled in this arena for the university. Combining University Communications and Marketing simplifies the management structure and facilitates greater collaboration between two outstanding teams. This move also allows us to begin creating a much more centralized function that delivers greater efficiencies and better coordination across the campus, including auxiliaries.

We will also be continuing with our efforts to optimize, modernize and centralize our campus IT functions, including auxiliaries. I want to pause and thank our IT professionals for their work pre-COVID-19 that positioned us for the abrupt transition to virtual learning. IT professionals, faculty technology fellows, staff, CTLT and many others have worked diligently to help deliver more than 98 percent of our originally scheduled in person schedule through a new virtual modality.

Finally, I would like to share some very positive news with you about our search for a Provost.  I am pleased to announce that Dr. Cynthia Jackson-Elmoore has accepted our offer to become our Provost and Executive Vice President effective August 3, 2020. I know you join me in welcoming her to the Cal Poly family. She is excited to join us as she shares our belief that we can and will be even better once we are on the other side of this current pandemic. I want to extend my thanks to our search committee chaired by College of Engineering Dean Amy Fleischer and Academic Senate Chair Dustin Stegner.

I want to thank Dr. Mary Pedersen for her outstanding work as Interim Provost and Executive Vice President. Her steady hand and unwavering commitment to Cal Poly and student success have helped to maintain academic excellence and access to education for all students in the midst of this crisis. I know I echo the sentiments of the entire leadership team when I say thank you for all you have done, Mary.

In closing, despite the many changes and challenges we are facing, our university is fortunate. We have an amazing community, all united in achieving student success. Let me end where I started, by thanking you for your optimism, grace and thoughtfulness. We will get through this, and we will be better on the other side. I wish you well! Go Mustangs. 

Sincerely,

Jeffrey D. Armstrong
President

4/29/2020 - Message from CSU Chancellor White regarding scenario planning

Dear Campus Community:

I am sharing an important message from Chancellor White, as he provides more detail about the road ahead for the CSU. I appreciate Chancellor White's leadership during this time and am certain you will find his letter informative.

I also want you to be aware that I am planning a video message to campus for early next week. It will provide updates on a number of important topics, including our latest status as it relates to planning for the fall quarter and beyond.

I look forward to sharing more with you next week.

Sincerely,

Jeffrey D. Armstrong
President

4/22/2020 - Fall 2020 registration changes

Hello,

Fall 2020 registration has been postponed to allow Cal Poly administration time to determine the format of the fall term and for faculty to finalize their fall 2020 schedules.

The new fall 2020 registration dates are as follows:

  • May 20, 2020: Fall 2020 planning calendars are due to the Scheduling Unit of the Office of the Registrar.
  • June 4, 2020: The fall 2020 class schedule will be made available via Schedule Builder and Class Search.
  • June 15, 2020 – July 3, 2020: The first round of fall 2020 registration for continuing students.
  • July 3, 2020 (end of first round) – August 16, 2020: The fall 2020 class schedule will be made unavailable in Schedule Builder and Class Search during this window.
  • August 17, 2020: The fall 2020 class schedule will once again be available in Schedule Builder and Class Search.
  • August 21, 2020: Block schedules for new first-year students will be delivered to advisors. New first-year students will have access to their fall schedules on August 25, 2020, their registration rotation will begin on August 31, 2020, and their registration rotation will end on September 2, 2020.
  • August 28, 2020: New transfer students’ registration rotation will begin.  
  • September 4, 2020 – September 11, 2020: The second round of fall 2020 registration for continuing students.
  • September 12, 2020: Open enrollment will begin, and reserve capacities will be removed for all fall classes. Open enrollment will end on September 16, 2020.
  • September 17, 2020: Fall 2020 classes begin.

Additionally, beginning with the fall 2020 term, students will have the ability to enroll in up to 18 units during the first round of registration. The increase to a maximum of 18 units of enrollment during first round registration will be a permanent change moving forward.
 

Thank you,

The Office of the Registrar

4/14/2020 - Cal Poly virtual events available via What's Up Now guide

Dear students:

Like many of you, I am working remotely from a makeshift desk I created at home. It’s not what I'm used to, but this moment requires each of us to bring our most flexible selves to every situation.  While I understand why isolation from others is important right now, it is in conflict with my natural desire to be with others. I can imagine that many of you feel the same way.

Now more than ever, it’s important that we find safe ways to engage with each other and sustain the strength of our Cal Poly community. Since you can't come to us right now, we are bringing Cal Poly to you – with things like the Virtual Spring Career Fair, pre-recorded fitness classes and online personal training sessions, tele counseling, leadership certificate series, and setting up virtual employer interviews for jobs and internships.

To help you find these opportunities, we created a one-stop guide for finding virtual events and resources that you love from Student Affairs. Please download the “What's Up Now” guide in the Cal Poly Now app and begin exploring today! 

You can do this, Mustangs – and know that we are here to support you every step of the way!

In community,

Keith B. Humphrey
Vice President for Student Affairs
Pronouns: he, him, his

4/10/2020 - Crisis advice and support resources for students 

Dear faculty:

Thank you for your continued efforts to support students as our campus community adjusts to our new virtual learning environment.  As a parent who is adjusting to virtual learning for my sixth- and eighth-grade students, I am impressed with the work of their teachers and can only imagine the innovation each of you are putting into your courses.

Like many of us, students suddenly find themselves adjusting to a different way of doing things, away from the classrooms and living environments that provide them with shelter, community, comfort and stability. For some, this is a particularly stressful and uncertain time – and these feelings may present themselves in a variety of ways.

As their primary mentors and educators, I know that students often come to you first in times of personal crisis, especially in our new virtual reality. With this in mind, allow me to share some important tips and resources to help you identify the signs of a student who may be in need of additional support.

Early signs of crisis may include:

  • Concerning comments on discussion boards, assignments, etc.
  • Angry and/or irate when communicating with others
  • Lack of participation or concentration
  • Interrupting instructor and peers who are trying to help them
  • Failure to turn in assignments
  • Multiple requests for extensions
  • Frequently contacting instructors about assignments, often without actually doing the work
  • Repeatedly canceling appointments or office hours at the last minute
  • Requests for help without specifying needs or availability

Tips to help you support a student who may be in crisis:

  • Don’t ignore the signs. If comfortable, let the student know that you are there for them.
  • Reach out to all students early, and often.
  • Temper your expectations. Remote learning can be a challenge for everyone. If possible, be flexible with deadlines, offer alternatives if someone can’t complete a particular assignment, and don’t assign high-stakes tests on a new platform.
  • Keep in mind that students have left behind more than just their classes and academics. Consider creating a community discussion board for them to share what is happening in their lives, especially given the current situation.
  • Create opportunities for students to process the moment.
  • Stay authentic in your interactions. Students have encountered a lot of change over these past few weeks. Being your authentic self in all interactions brings comfort and familiarity.
  • Share support resources on your syllabus, Canvas tab, or as a separate handout.

Most importantly, please know that all of our staff in Student Affairs – from the Dean of Students Office to Counseling Services are here to support you should you encounter a student who may be in crisis.

Finally, here are two useful articles from the Chronicle of Higher Education and Inside Higher Ed to help you support your students in the virtual learning environment.

  1. Hope Matters – 10 different strategies to support and teach students virtually. 
  2. How to Help Struggling Students Succeed Online – best practices and advice to help struggling students succeed in a virtual environment.

For more of these resources and tips, please visit the Office of the Dean of Students website. Thank you again for all you do to support our students.

In community,

Keith B. Humphrey
Vice President for Student Affairs
He, him, his

4/10/2020 - Standing firm against xenophobia, bias and hate 

Dear campus community,

In these uncertain times, as the ongoing COVID-19 outbreak forces us apart physically, it becomes even more important for us to embrace one another as unique, valued and important members of the Cal Poly community.

The COVID-19 outbreak has disrupted and ended the lives of people worldwide, not discriminating by race or national origin. The pandemic has given rise to fear and uncertainty and some have responded to it with hate, bias, and xenophobia directed toward Asian people and people of Asian descent.

It is important now more than ever that we come together in support of one another and stand firm against racism, intolerance and discrimination and in support of our values of Love, Empathy, Respect. We are all one Mustang community and we express our unwavering support for our Asian and Pacific Islander communities and all international faculty, staff and students. 

A progressive university not only speaks about diversity, equity and inclusion, but demonstrates its support of these ideals through actions.  We want you to know that we are developing resources and implementing strategies that will further educate our students about xenophobia and the impact it has on others.  The Center for Teaching, Learning & Technology will also be working with faculty to provide a workshop focused on strategies for responding to incidents of hate, bias or xenophobia in their online classes.  In addition, the College of Liberal Arts and the Ethnic Studies Department will be engaging faculty in a Teach-On about COVID-19 and issues of racism and xenophobia.  The Cross-Cultural Centers will be creating opportunities to reinforce community and to engage in healing circles.  Please check out the OUDI and COVID-19 websites periodically for additional resources, activities and learning events that are taking place in response to this challenging and difficult time. 

In addition to those mentioned, other offices are here to support you regardless of where you are located during this virtual spring quarter. To learn more about the campus’ response and the resources available to help foster an inclusive and equitable university, please visit https://coronavirus.calpoly.edu/inclusion-resources

Students requiring basic needs resources, health and well-being services, or other general assistance, please visit https://coronavirus.calpoly.edu/student-care-resources.

In closing, I want to express sincere appreciation for everything that each of you is doing to uphold the safety, health and well-being of our Cal Poly community, in fostering student success, and in addressing bias when it arises. We remain strong in our commitment to diversity, equity and inclusion, and we are Cal Poly Proud.

Sincerely,

 

Jozi De Leon, Ph.D
Vice President, Office of University Diversity and Inclusion

Emergency Operations Center
Anti-hate Messaging Task Force
Cal Poly-San Luis Obispo

4/3/2020 - Preparing for Virtual Learning: How to be successful in Spring 2020

Dear Students,

I have been thinking a lot about you over these past couple of weeks, and I hope you're doing well and taking care of yourself during this incredibly challenging time. These past few weeks have been difficult for all members of our campus community, but I am continually impressed by the resilience, care and compassion that you and our faculty and staff members have demonstrated. As we approach the beginning of a quarter that is unprecedented in the history of our campus, please know faculty and staff members have been working at an incredible pace to ensure that your learning experience this quarter will be a positive one and still reflect our guiding principle of Learn by Doing.

Instruction Guidelines

If you haven't already, you should be receiving information from your instructors on how your courses will be taught virtually over the quarter. If you haven't heard anything from them by the beginning of next week, please contact them directly. I hope you keep in mind that this is a challenging time for your professors as well, and many of them will be teaching their courses in entirely new formats that they have had to develop over only a few short weeks. All this work has been done to give you the best educational experience possible during this difficult time. When communicating and working with your professors, please do your best to be understanding and patient.

Virtual Learning Resources

Today I would like to share with you some vital resources that are available to you virtually. During times of crisis and disruptions to our normal lifestyles, studies show that the more structure you can build into your day and connections (virtual!) you create with family, friends and academic colleagues, the more you will be able to handle stressful times of change. I assure you that we are working to provide this connection and structure for you in the virtual environment.

Registration/Adding Courses/Waitlists:

The Office of the Registrar has put together information on waitlists, adding classes and credit/no credit policies at https://coronavirus.calpoly.edu/academic-programs-and-support.

Advising: 

The Mustang Success Center and all the college advising centers are in full operation virtually, offering both drop-in advising and appointments via Zoom. Visit the Academic Advising website to find which advising center will best fit your needs.

Library:

The library has placed its resources and services online for students to access and utilize, including its databases, ebooks and research tools. These can all be found at the library's online resource guide. Please note that the library, including its 24-hour room, is closed until further notice.

Academic Support:

Cal Poly's Writing and Learning Center is offering virtual tutoring sessions in over 250 courses and subjects, for which students can sign up here. The center also offers drop-in Zoom hours to support students with their math, statistics and mechanical engineering courses, accessible here

For requests for individualized academic support in courses or subjects not already offered, contact writingandlearning@calpoly.edu. Writing and Learning Center services are free for all Cal Poly students.

Spring quarter supplemental workshops concurrent with science and math courses, and study sessions associated with specific science, math and engineering courses, will be held virtually via Zoom. For more information on how to register for supplemental workshops and study sessions, click here.

The above is just a sample of the resources that will be available to you over the spring quarter; you can find more resources at https://coronavirus.calpoly.edu/classes-and-programs.

This page will be updated often, so please consider bookmarking it and checking in regularly. I hope you find these services helpful. If you have any questions or concerns, please know that we are all here to listen to and support you.

I would also like to reiterate the message from earlier this week. If you left the San Luis Obispo area during spring break, we urge you to remain at your current residence for the spring quarter. COVID-19 is highly transmittable. The best action you can take for your health and the health of others is to stay home.

You can find more information and updates about COVID-19 at https://coronavirus.calpoly.edu.

I wish you all a productive, safe and healthy spring quarter.

Sincerely,

Mary E. Pedersen, Ph.D.
Interim Provost and Executive Vice President for Academic Affairs

4/3/2020 - Message from President Armstrong regarding spring and summer terms

Dear Mustangs,

Spring quarter is just about to begin, and it will be different than anyone could have predicted just a few weeks ago. The disruption we have experienced due to the coronavirus crisis has been, for many of us, unsettling, disappointing, inconvenient and even scary. In these unprecedented times, such feelings are normal and valid — and we feel them together.

As we reflect upon the world around us today, it's also important that we not lose sight of the things that make us who and what we are — the values that define us individually and collectively and which make Cal Poly special. We will soon start the spring quarter in a manner that has never occurred in the history of our university. While this will be new for us all, the vision and values that define Cal Poly remain unchanged: putting safety first; prioritizing student success; making decisions guided by facts and evidence; and becoming an even more diverse and vibrant residential campus. Let's re-commit ourselves to these values; they are what determine our response to the changes in our environment, and they define us as a community no matter where we are.

You have heard me say many times that our top priority is the safety, health and well-being of our Cal Poly community. It bears repeating now more than ever. I hope that you and your loved ones are healthy and well and that you are following the guidance of local and state authorities to do your part to "flatten the curve." Some in our community have lost loved ones to the virus. To you, we extend our deepest sympathy and condolences. Just as Mustangs take care of each other, so too must we be good neighbors and look out for all of those around us by doing our part when called upon.

Another of our priorities as a university is delivering on our core mission to provide a quality education that ensures student success for all. Faculty and staff have been working incredibly hard to provide the spring quarter experience virtually. At last count, nearly all of our 4,212 courses slated for spring will be offered this quarter. Faculty have transitioned face-to-face courses into virtual courses in just a couple of weeks, and staff have created an impressive number of virtual means of supporting, encouraging and inspiring students. There will inevitably be many questions and uncertainties, this is truly Learn by Doing in action. As we navigate this new territory, please treat each other with grace and patience. We are all adapting to an unfamiliar way of doing things. Good humor, kindness and flexibility will go a long way toward solving problems and making spring quarter a new and enjoyable experience.

Cal Poly will always be a residential campus where talented young people come to get a face-to-face education from outstanding faculty, supported by outstanding staff. However, I am confident that faculty and students will be pleasantly surprised by many of the advantages of virtual course delivery — and that some virtual courses may even become permanent parts of our repertoire. I am excited about the innovation and creativity that will follow.

I also want to share with you that we have determined Cal Poly will also be delivering courses virtually in the summer. Given the many factors that go into planning for summer courses and programming, we needed to make this decision now based upon the facts and evidence available to us at this time. I know this will raise many questions about other events during the summer. It is too soon to make decisions regarding summer events and programming, including orientation, camps and conferences. Similarly, it is too soon to say if employees might return to working on campus at some point this summer. I can say that any changes to our current working status would only be made in accordance with county public health, state and CSU guidelines and recommendations.

We remain optimistic that we will be back for in-person, face-to-face delivery in the fall of 2020, but that is a decision we will make at a later date and will ultimately be determined by the evolving nature of the coronavirus situation.

Finally, please take care of yourselves and each other. Please continue to monitor your email for updates and new communications. For the most up-to-date facts and answers to many of your questions, please visit our dedicated coronavirus web page.

Wherever you are spending Spring quarter, remember to be Cal Poly Proud because you are Mustangs!

Sincerely,

Jeffrey D. Armstrong
President

4/1/2020 - Tuition and Fees Guidance

Hello Mustangs,

Below is important information regarding student tuition and fees, and helpful guidance on how to cancel housing, dining and parking fees. 

Cal Poly is offering nearly every one of our classes that were originally scheduled for spring in a virtual format, in addition to academic advising, tutoring and confidential counseling. Faculty and staff are working on a number of things beyond classes that can be done virtually to keep you excited and engaged from wherever you may be.   

Above all: Any Cal Poly student who is currently at home outside of the San Luis Obispo should stay in their current residence for spring quarter. This is very important to minimize the impact of the virus in our community. These are unprecedented times, and we must all do our part to protect the health of ourselves and our neighbors.   

Spring Quarter Tuition and Registration Fees and Payment Plan: 

Tuition and registration fees are defined by the California State University System as mandatory. These fees – such as ASI, University Union and Health Services – will continue to be assessed at the established quarterly rate based on enrollment. Mandatory fees are required of all students in part to help pay for long-term debt obligations. For example, the University Union fee pays for the Recreation Center loan that allowed the facility to be upgraded and expanded. For a complete list of registration fees, refer to https://afd.calpoly.edu/fees/estimated-fees

Students who no longer wish to be enrolled for spring quarter courses must drop all enrolled classes by Sunday, April 5, to receive a refund for tuition and registration fees. 

Cal Poly will waive late registration and late add appeal fees resulting from circumstances associated with COVID-19. 

A payment plan option is available to pay your spring quarter tuition and registration fees. This term payment plan allows for a more flexible payment option. To learn more about this option, please contact Student Accounts at studentaccounts@calpoly.edu.

Due to COVID-19, students will be allowed to register for summer and fall courses later in the spring quarter regardless of the status of their spring quarter fees.

For more information about tuition and registration fees please visit the Student Accounts website.

Housing and Dining Fees: 

Students who no longer need campus housing because they have moved or will be moving to their permanent residence for spring quarter in response to COVID-19 need to cancel their housing in the Housing Portal by April 6 to avoid spring housing charges. Housing fees will be adjusted in the Student Account to reflect the cancellation. Students who cancel after April 6 will receive a prorated adjustment for spring fees from the date of check-out. A 30-day notice is not required.

Once the housing cancellation has been processed, it will be submitted to Campus Dining and the dining plan will also be canceled. Students who have not removed their belongings will not be charged as long as they submit the cancellation notice. We will notify students when it is appropriate to return for their belongings. 

For more information, please see https://coronavirus.calpoly.edu/housing-and-dining. Anyone with questions about University Housing can email housing@calpoly.edu. If you have questions about Campus Dining email campusdining@calpoly.edu.

Parking Fees: 

Refunds are available for annual or spring quarter permits for residents and commuters. To request a refund for annual permits (spring quarter only), please email Transportation and Parking Services at parking@calpoly.edu. All spring quarter permit refunds will be automatically processed.  

For more information, please visit the Transportation & Parking Services website.

Expedite Refunds with Direct Deposit:

To expedite the processing of any refund please sign up for Direct Deposit in the “Money Matters” tab in the Cal Poly Portal. Please make sure the mailing address and current physical residence is up to date in the “Personal Info” tab.

With hopes that you, your family and friends are safe and well and are taking the necessary precautions to remain healthy. 

3/31/2020 - Message from Student Affairs urging students to remain at current residences for spring quarter

Dear Students,

I can’t wait for you to return to San Luis Obispo when the coronavirus situation is over, but now is not that time.

If you left the SLO area during spring break, I urge you in the strongest possible way to remain at your current residence for the spring quarter. COVID-19 is a highly transmittable disease. We want to minimize the risk of individuals who have traveled outside of the area from returning to SLO and unknowingly spreading infection to others. I remind you of Governor Newsom’s order to stay at home. Failure to do so may come at the detriment of your health and those nearest to you. Here’s where you can learn more about the county’s emergency order to shelter at home.

I know you may miss your life in San Luis Obispo, but things have changed on campus. Critical services like medical and police remain, but the university has closed or suspended the Recreation Center, UU Hour events, athletics, intramurals and evening escort vans. Food options are also limited for the students who remain on campus. In town, restaurants and bars are closed, except for limited take-out and delivery services, while many non-essential stores like salons, yoga studios and other personal care services are closed. In addition, many parks, trails, and even beach parking lots are closed to discourage crowds, as we try to flatten the curve of COVID-19.

As you know, spring quarter will be offered virtually, and Student Affairs will be delivering virtual activities to keep you engaged outside of the classroom. I understand that it’s not the same as being here, but please know that we are doing all we can to support you during this difficult time.

I know you’ll make the decision that is focused on our community’s greater needs and not of your personal desires. The longer you stay in place, the sooner we can be together again. 

We’re in this together, Mustangs. Please take care and be well.

In community (now more than ever),

Keith B. Humphrey, Ph.D.
Vice President for Student Affairs
Pronouns: he, him, his

3/26/2020 - President Armstrong speaks at San Luis Obispo County Public Health Department press briefing

View press briefing here. Transcript in English also available. 

3/25/2020 - Spring quarter update from President Armstrong

Dear Campus Community:

Thank you all for the remarkable flexibility, patience and creativity you have shown as Cal Poly has adjusted to the unprecedented challenges of the COVID-19 situation. First and foremost, your health and safety has been and continues to be our top priority. Please take care of yourself and follow all public health guidelines from San Luis Obispo County or your local authorities. We will get through this.

As promised, we have made decisions about the spring quarter by today, March 25. Some of this has already been communicated, so I wanted to take this opportunity to make sure that the key points are clear, and to let you know about some new opportunities.

Key Points About Spring Quarter

Spring quarter will be taught entirely virtually for the whole quarter. Our amazing faculty have shown how creative and clever they can be, and have found ways to offer almost every course (more than 98 percent) that was originally scheduled for spring. More information will be sent to you as the start of the quarter — delayed until April 6 — approaches. We plan to send another update as early as later this week. Please do not make major changes to your course schedule until you receive our next update.

If you have returned to your permanent residence, you should stay there and NOT return to campus or the San Luis Obispo (SLO) area during spring quarter, other than to collect your belongings, in coordination with Housing. Public health authorities continue to stress the urgency of limiting social contacts and non-essential travel, and we ask that everyone continue doing your part.

If you are living on campus and want to stay on campus, we will continue to support you as usual through spring quarter. Housing, Dining, Campus Health and Wellbeing, technology and printing, and other vital services will remain available.

If you are currently in the SLO area in off-campus housing, please follow the shelter-in-home directives from state and local authorities and do not come to campus during spring quarter, other than to receive care, basic needs assistance, Dining, technology and printing, and other vital services.

If you are concerned about meeting your basic needs, please contact the Office of the Dean of Students at student-success@calpoly.edu for support. You can learn about our basic needs services at CP Basic Needs Initiative.

If you are living on campus and wish to return to your permanent residence, or have already done so, we will adjust your spring quarter housing fees. Details are available here.

The university has a comprehensive coronavirus (COVID-19) website at a new address: https://coronavirus.calpoly.edu/. The site has many resources and will continue to be updated frequently, so students, staff and faculty are encouraged to check back often for the latest and most reliable information.

I understand that studying from home, far from friends, classmates and extracurriculars, is not as exciting as living and studying on campus. Below are a few initiatives to keep you engaged and Learning by Doing during the spring. I hope to be able to announce even more new opportunities in the next few days to fill up empty hours and make the virtual spring quarter as exciting as the in-person version would have been.

Some New Initiatives for Spring Quarter

  • Career Services plans to host its first-ever virtual Spring Career Fair with virtual interviews with employers. In addition, they will have virtual career counseling office hours and drop-in advising.
  • The Recreation Center will have pre-recorded video fitness classes and virtual personal training available.
  • Disability Resource CenterEOP and Cal Poly Scholars will have virtual advising and workshops available in spring for their students.
  • Counseling and SAFER advocates are available through confidential telephone and Zoom consultations.
  •  Social Change Leadership Series courses will continue to be offered online.

Thank you again for the grace and skill you have shown during this difficult time. It bears repeating: We will get through this. Please continue to take care of yourself and others.

Sincerely,

Jeffrey D. Armstrong
President 

3/25/2020 - Campus housing lease and support resources

Residents,

Thank you for your patience, your flexibility, and your trust during the COVID-19 situation. All of us at Cal Poly are working hard to ensure your safety, to continue offering the high-quality education you expect, and to do right by students, whether you choose to return to your permanent residence or stay with us on campus for spring quarter.

I am reaching out today to update you on the status of students eligible to end their housing lease:

If you currently have an on-campus housing lease for spring quarter, and you wish to end it for the purpose of returning to your permanent residence, you can do that. Learn more here. Spring charges will be adjusted, based on when you end the lease. The timing of any refunds is being worked out; we appreciate your patience.

If you wish to end your on-campus housing license agreement for any other reason—in particular, to move to off-campus housing—your spring housing charges will not be adjusted. Moving off-campus is listed in your housing contract as an ineligible reason to break your agreement. The university is only offering the opportunity to end leases to students moving back to their permanent residence in the interest of public health.

Student Affairs has many ways to serve you. If you are concerned about meeting your basic needs, please contact the Office of the Dean of Students Student Support, Success, and Retention at student-support@calpoly.edu for support. You can learn about basic needs services at CP Basic Needs Initiative.

If you suspect you may be exhibiting symptoms of COVID-19, call the Health Center or your local physician first, before going to the emergency room. If you need to talk through a personal situation or concern, please contact Cal Poly’s Counseling Services. They offer 24/7 support at 805-756-2511.

Thank you again for persevering during this unusually difficult period. We are working hard to keep you safe. We trust that you are taking all of the necessary precautions to do the same. Stay well!

Sincerely,

Jo Campbell, Ph.D.

Executive Director of University Housing, 
Associate Vice President for Student Affairs

3/24/2020 - Cal Poly student tests positive for COVID-19

Dear Campus Community:

We are writing today to share an important and unfortunate update regarding the growing spread of COVID-19.

Today, Cal Poly was notified that an out-of-area student tested positive for COVID-19. The student – who lived off campus and was not a resident of student housing – left San Luis Obispo for their permanent home residence on March 17. After arriving at their permanent home, which is outside of the San Luis Obispo area, they were subsequently tested and notified earlier today of their positive result.

San Luis Obispo County Public Health has been informed and is currently conducting a contact investigation and is working to inform and provide guidance to all close contacts of the individual.

We are hopeful for the student’s quick recovery.

Today’s news underscores the importance of us all continuing to closely follow state and county shelter-in-home orders. While outside activities with appropriate social distancing – such as walking, hiking and biking – are acceptable, you are asked to stay home and not travel through the community unless it is absolutely essential. This is critical to help minimize the spread of this virus. Please also remember that many in our community may be more susceptible to contracting and suffering more severe cases of COVID-19. These vulnerable populations rely on all of us to be responsible and do our part to minimize this disease.

While the Cal Poly campus remains open – including essential functions and services to support students, such as student housing and dining –  we ask that students return to their permanent home residences if possible.  We also ask that those who have left the San Luis Obispo area not return at this time. As a reminder, all classes for the spring quarter of 2020 will be held virtually. 

Finally, we ask you to continue to strictly follow shelter-in-home orders, ensure proper social distancing and practice thorough hand-washing with soap and water. These are among the very best ways to protect against viral infections.

We understand that these are very challenging and unsettling times, but we will get through this. Know that we care about each and every member of our campus community and are doing all that we can to safeguard your health and wellbeing. Please continue to look out for your fellow community members and take care of yourself.

As always, for the latest updates and information regarding coronavirus and our campus preparedness, please visit  https://chw.calpoly.edu/coronavirus.

Sincerely,

Jeffrey D. Armstrong
President 

3/24/2020 - Administration and Finance business operation changes

Dear Colleagues, 

The last week has brought so many developments and created a new normal for many of us, and I know it will take time to adjust. I hope that you, your family and friends are safe and well and are taking the necessary precautions to remain healthy. Please remember there are services available to support your health and well-being that you can turn to throughout this time, and I ask that you not hesitate to use them. 

We are working quickly to respond to this ever-evolving situation. I want to share with you the latest information on a range of important changes to campus operations. For Cal Poly Corporation hours of operations (including deposits, paycheck pickup and employee telecommute and leave policies), please contact the Cal Poly Corporation Business Office.

A&F Operations

Service Hours

Most departments within Administration & Finance are operating virtually. Staff continue to work remotely and are available via email, telephone and Zoom, as appropriate. Due to the reduced on-campus population and, out of an abundance of caution, departments have limited in-person service hours to the minimum required to maintain campus operations. These are listed below:   

Student Accounts: Campus deposits can be dropped off at the Cashier’s Office Drop Box or Student Accounts window Monday through Friday from 9 a.m. to noon. 

Cal Poly Police Department: Safety and security services to the campus will maintain 24/7 with support from dispatch communications. The lobby remains open 24/7 for police assistance by utilizing the lobby phone for direct contact with a police dispatcher.  

Facilities Management and Development Customer Business Services: Limited staff will be available Monday through Friday from 7:30 a.m. to 4 p.m. to assist with phone calls, walk-ins and work orders.

Distribution Services: Delivery of mail and package services will continue daily starting at 9:30 a.m. unless a hold request has been granted. A staff member will be present from 8 a.m. to 5 p.m. at the warehouse to receive deliveries and answer phones. 

Environmental Health and Safety: Operating under reduced staffing but is open and available to assist in safety and health issues campus wide as well as Workers’ Comp claims.  Contact Katheryn Villarreal at extension 6-5427 for workers’ compensation questions, or EHS Director David Korpan at extension 6-6662 for any related EHS questions; or the FMD Help Center at extension 6-5555 to be connected to the appropriate EHS staff for assistance. 

Hours are subject to change, please check the A&F COVID-19 for details. 

Human Resources

Hiring and Recruitment

Due to the impact of the COVID-19 crisis on campus operations, and per California State University System direction, all hiring and recruitment will be suspended until further notice. This does not apply to positions that have been offered and accepted or those awaiting candidate acceptance letters. Staff and MPP positions currently posted will be inactivated. Exceptions will be considered for mission critical positions that are considered essential for ongoing campus operations or are necessary for campus safety. Department heads will need to carefully evaluate ongoing departmental needs. Any hiring actions submitted for consideration must be approved by the appropriate Division Vice President/Provost with final approval by President Armstrong. 

Information related to faculty hiring will be issued by the Provost’s Office.

Student Assistants

Following guidance from the California State University System Office, any student assistant who was scheduled to work the weeks of March 16, 23 and/or 30, and are unable to perform essentials job duties remotely, will be paid for their scheduled hours through April 5. 

Temporary Paid Administrative Leave 

The CSU is providing guidance regarding Temporary Paid Administrative Leave with guidelines forthcoming from university Human Resources.

Telework

In order to conform to the shelter-at-home orders from San Luis Obispo County and the Governor, telecommuting and working from home remain strongly encouraged when practical until further notice. However, the university remains open and essential employees are required to be on campus to ensure continuity of campus operations. Employees with a telework arrangement must be engaged in tasks related to their daily Cal Poly responsibilities. Department heads and managers should be in regular contact with these employees, providing appropriate guidance and engagement. Those unable to telecommute have been placed on administrative leave with pay.

For more information on telework please see the COVID-19 website. 

If you are a manager, please review the telecommuting guidelines and COVID-19 telecommuting agreement.

COVID-19 Related Expenses

The CSU Chancellor’s Office has issued guidelines for expenses incurred specifically related to the COVID-19 response. All expenses should have the class code COV19 added to the normal chartfield (Fund/Account/Dept) for that cost. If you have specific examples to discuss, please contact Dave Marshall, director, University Accounting and Reporting.

Paycheck Distribution

University Cashiers will release paychecks on Monday, March 30, between the hours of 3-4:30 p.m. The following changes will be made to the normal payroll release procedures:

  • Only paychecks that must be taken to the bank for deposit will be released.
  • Paychecks must be picked up directly by the payee and will not be released to payroll warrant custodians who normally pickup paychecks for each respective unit. As a reminder when picking up a paycheck, please make sure to bring a valid photo ID (e.g. Driver’s License).
  • Employees on direct deposit should not come to University Cashiers to pick up direct deposit paystubs.

If you are unable to pick up your paycheck as specified above, please email universitycashier@calpoly.edu from your Cal Poly email address to request that your paycheck be mailed to the address listed on the Cal Poly Portal. Please be advised, it could take up to 10 business days from the date of your email request to receive your paycheck by mail. 

Essential Expenditures

In an effort to preserve financial resources for strategic needs, leadership has directed managers to limit expenditures to those deemed essential and mission critical. Essential expenditures include those necessary to facilitate virtual learning, health, safety, continuing operations, or active construction projects. 

ProCard

As of today, most ProCards have been suspended until further notice. A small number of cards remain open for use by designated staff for essential expenditures valued less than $2,500 (monthly limits are also set at $2,500 by default, but higher limits will be considered upon written request). ProCards cannot be used for technology acquisitions. Please direct your staff to their dedicated Procurement Specialist for software and hardware requirements. You are encouraged to establish internal controls and approvals to ensure ProCard spend is carefully managed. Please note that ProCard purchases cannot be shipped to an employee’s home address.

Procurement 

Essential requirements over $2,500 should be submitted via requisition (PeopleSoft). Use of “Direct Buy” to reimburse expenses incurred via personal credit card or cash is suspended until further notice. PeopleSoft requisition and ProCards are the only approved means for campus acquisitions at this time.

Travel

All international travel has been suspended. Domestic travel is strongly discouraged. However, if travel is essential, defined as mission critical, it requires approval from the appropriate Vice President or Provost. More information on this subject can be found at: https://afd.calpoly.edu/travel/

Payments

To ensure our suppliers, faculty, and staff are paid in a timely manner, SBS offers the following recommendations: 

  1. Go paperless: Submit all forms and supporting materials electronically as a single pdf file. As typical, be sure to include the chartfield string and authorized signature.
  2. Invoice review: Given short staffing in most departments, please revisit your procedures for receipts and review of invoices. Delay in approving invoices will result in delayed reimbursement and vendor payment. 
  3. Direct deposit: Encourage all employees to sign up for direct deposit reimbursement (for more information click here). 

Facilities Management and Development

Facilities Operations including trades, landscape, custodial/moving and warehouse are in operation with limited staffing and will focus on the below operational priorities:

  • Campus Health and Safety support
  • Student Housing support
  • Critical Administrative Building and Facility support
  • Maintaining critical campus utilities (power, water, sewer, gas)
  • Support continuing capital (major and minor) projects

Campus Events

In response to Governor Newsom’s directive, San Luis Obispo County Public Health Department, Center for Disease Control and Prevention (CDC) and CSU recommendations, all events with attendance or participation of 11 or more are canceled or postponed until May 10, 2020. All club sports and intramural sports have been canceled to ensure student-athlete safety. For more information please visit the Campus Events FAQ.

Cal Poly Police Department (CPPD)

Due to the significantly reduced campus population, CPPD request vigilance in ensuring buildings are secured and building entrance doors are not propped open. Incidences of thefts and vandalism increase when the campus is sparsely populated.

3/19/2020 - Student Affairs support resources for students

I know the past few days have been hectic and I want to thank you for your ability to adjust during these trying times, especially in the midst of finals. Your faculty are busy finishing finals and transitioning spring classes to a virtual learning environment, and all out-of-class support service departments are also focused on developing new ways to stay connected with you during this time. 

We know that community is not defined by a campus, city or single physical space, but rather the connections we have with each other. The Cal Poly community has always been strong, and it is moments like these that this strength is most vibrant.

By now many of you have read yesterday’s message from President Armstrong, announcing the county’s shelter-at-home order effective today at 5 p.m. The University Union will suspend services today at 5 p.m., in accordance with the county’s shelter-at-home order, and will remain suspended until further notice. Campus services remain open, with many operating in a virtual environment to promote safety for our staff. Housing, health, counseling and dining services remain open physically. We urge you to stay in your residences at all times except for food, medical help, or to enjoy some time outside. Social distancing of six feet should be observed at all times. 

Whether you choose to move to your permanent homes or stay locally in San Luis Obispo, we will continue to provide support for our entire community. To help you gain greater access to the services and resources you use on campus, we are working hard to bring these things to you virtually. I encourage you to visit the student care resources section on the COVID-19 website, which contains information about critical resources and updates to help you be well and stay on the path to success as you transition to virtual learning this spring. These resources include:

  • Cal Poly Cares
  • Food Pantry
  • CalFresh
  • Counseling Services
  • Safer Crisis Advocacy

Please come back often, as we will update it daily with new information.

Please know that we are here to support you during this difficult time so that you be well and thrive, even if we’re not on campus together. I look forward to when our community is back together, stronger than we were before. Please take care and be well, Mustangs.

In community,

 

Keith B. Humphrey, Ph.D.
Vice President for Student Affairs
Pronouns: he, him, his

3/19/2020 - Guidelines for faculty, staff and student research during COVID-19

Subject: Message from Vice President Renee Reijo Pera 

Dear Colleagues:

Research is an integral part of the activities of Cal Poly. Yet, in line with guidance from the CSU Chancellor's Office, the Office of the President at Cal Poly and national and international experts in the healthcare sector, we must enact social distancing and other preventative measures in response to the COVID-19 outbreak. Our goal is to ensure the continuity of research while also protecting the health and wellbeing of faculty, staff and student researchers and our greater community. We strongly recommend the following guidelines for research: 

1) All Cal Poly faculty, staff and student research should be conducted via telecommuting or other online methods, whenever possible. If virtual research is not possible, the work must be discontinued or pursued via methods that are consistent with current social distancing and shelter-in-place guidelines. 

2) Essential research functions such as animal care, equipment maintenance and safety of research participants or staff must be maintained at this time. This should be accomplished while also observing preferred practices of social distancing.

3) Most federal agencies have indicated that delays will be accommodated under current policies (many agencies allow for one-year extensions for extenuating circumstances), ORED will assist faculty with navigating extensions for non-federal research sponsors.

4) Where needed, we will seek alternatives to avoid considerable delays in thesis research completion, qualifying exams, graduate degree completion, senior projects and research that must be completed in a timely manner. College graduate coordinators should work with Dr. Elizabeth Lowham, interim dean of Graduate Education, and the Office of Research and Economic Development to develop a Plan B. 

5) Any exceptions to the above guidelines must be approved by the dean(s) of the college(s) hosting the research activity. 

In summary, some research activities must be carried out at this time; to do otherwise would jeopardize participants, animal health, university resources and/or have long-term adverse effects. Please contact the dean of your college to discuss concerns regarding research that may arise at this time. Your dean will work with you, the Office of Research and Economic Development and other entities as needed to assist with concerns. 

Please note that the Grants Development Office, Office of Sponsored Programs, Office of Corporate Engagement and Innovation, Office of Student Research and Office of Graduate Education are all working remotely, but are available to assist with submission and processing of grants, engaging with corporate partners, supporting student research applications and graduate degree completion. Feel free to contact separate offices directly or through research@calpoly.edu.

Sincerely,

Renee A. Reijo Pera, Ph.D.
Vice President for Research and Economic Development

3/18/2020 - SLO County shelter-in-home order announcement

Dear Campus Community,

The San Luis Obispo County Department of Public Health announced a shelter-in-home (place) order effective 5 p.m. tomorrow, March 19.  The county took this action, which remains in effect until further notice, to help slow the spread of COVID-19 by mandating that people stay indoors and isolate themselves, with the exception of essential activities.

This order does not change the status of our employees, given we previously asked all non-essential employees to remain off campus and telecommute, if possible.  Those unable to telecommute have been placed on administrative leave with pay.  All employees, whether performing an essential function, telecommuting or on administrative leave, will receive their standard rate of pay. As a reminder, we have provided a list of essential functions at the end of this message.

As we communicated earlier this week, we are strongly encouraging students, whether they live on or off campus, to return to their permanent home residences, where they can attend the spring quarter virtually.  However, those who feel safer at the university, those who have no other housing options and/or those who may have limited access to technology and the internet, can remain on campus. Residence halls and campus dining will remain operational with social distancing.  Any students living off campus with concerns about housing or safety, please reach out to the Dean of Students at deanofstudents@calpoly.edu/.

This order does not prevent students from leaving campus to travel to their permanent home residences.  However, it does ask students who choose to stay in the area to remain in their residences, whether on or off campus, at all times unless it is absolutely essential that they leave.  Students who choose to stay on campus or in the area, we ask that you stay here until further notice to help minimize potential spread of the virus.

Students who are leaving the area, we ask that you not come back until further notice to help minimize potential spread of the virus.  Those leaving should take their belongings if possible.  If students cannot remove all belongings or have already departed, they will be allowed to return after mid-May to pick up their possessions.

Finally, students, we need your help so that we know how many of you plan on remaining in San Luis Obispo – either in on-campus housing or off-campus housing.  If you plan to stay locally for the foreseeable future, please complete this short survey so that we can be prepared to support you: https://baseline.campuslabs.com/cpsuslo/returningstudentpoll

We share this news and make these requests with the welfare of the campus and San Luis Obispo community in mind.                  

These are difficult times, but please keep in mind that we will get through this. Please also continue to practice social distancing, prevention and, most importantly, take care of yourselves.

Sincerely,

Jeffrey D. Armstrong
President

Essential functions include:

  • Academic Recruitment and Admissions (virtual)
  • Agricultural Care & Facilities
  • Classes (Academic colleges) (virtual)
  • Emergency Services
  • Facilities and Infrastructure
  • Fiscal Services
  • Food Services
  • Grants & Donations (virtual)
  • Healthcare and Counseling
  • Housing
  • IT Services and Communications
  • Leadership (virtual)
  • Payroll
  • Procurement and Contracts
  • Marketing and Reputation Management (virtual)
  • Research

Note: Items marked virtual may require a certain amount of in-person work (to include proper social distancing and not to include groups of more than 10 people).

3/16/2020 - Update regarding telecommuting, service disruptions and virtual spring quarter 

Dear Campus Community,

The rapidly changing circumstances around the COVID-19 outbreak require us to continuously reassess our efforts aimed at slowing the spread of the virus in our community.

In light of updated guidance by the Chancellor’s Office and recent announcements by California Governor Gavin Newsom, the Centers for Disease Control and other counties in California calling for greater social distancing and other preventative measures, we are taking the following actions effective immediately to minimize the population on our campus over the spring quarter:

Until further notice, we are asking that all non-essential employees telecommute and not come to campus. Cal Poly’s Emergency Operations Center has identified essential functions (listed below this note) and will be notifying those areas of their status.  Likewise, supervisors in those operational areas will be notifying their employees who are considered essential. Other employees who are unable to telecommute will be placed on administrative leave with pay. All employees, whether performing an essential function, telecommuting or on administrative leave, will receive their standard rate of pay.

Services have been suspended at the campus Recreation Center and the Kennedy Library. The library’s 24/7 room will remain open (with proper social distancing) to maintain essential access to technology. We will maintain facilities necessary for dining with proper social distancing and/or take-out meals.

All spring quarter classes will be held virtually for the entirety of the quarter.  Faculty will communicate the logistics for these courses prior to the start of the term. In addition, in-person commencement has been postponed and we will look to an alternate form of recognizing our graduates.

To help minimize the population on campus, we are now strongly encouraging students to plan on attending the spring quarter virtually from their permanent home residences. However, those who feel safer at the university, those who have no other housing options and/or those who may have limited access to technology and the internet, are welcome to remain on campus. Residence halls and campus dining will remain operational with social distancing. 

Students who do not intend to return to campus for the quarter should take their belongings if possible. If students cannot remove all belongings or have already departed, they will be allowed to return after mid-May to pick up their possessions. University Housing will be following up with additional details to residents tonight.

We understand this latest guidance may be alarming and may inconvenience many, but these are rapidly evolving times and we must respond by making unprecedented decisions to do all we can to protect our entire campus community.  Your welfare is our first and primary priority.

These are difficult times, but we will get through this.  Please continue to practice social distancing, prevention and, most importantly, take care of yourselves.

Sincerely,

Jeffrey D. Armstrong
President

Essential functions include:
Agricultural Care & Facilities
Emergency Services
Facilities and Infrastructure
Fiscal Services
Food Services
Healthcare and Counseling
Housing
IT Services and Communications
Payroll, Procurement and Contracts
Essential Research

3/15/2020 - Notification for personnel over 65 and personnel vulnerable to COVID-19

Dear Campus Community:

Earlier this afternoon, California Governor Gavin Newsom directed that those who are age 65 or older, and those vulnerable to COVID-19, must practice at-home isolation.  As a result, CSU Chancellor Timothy White has mandated, effective immediately, that all CSU employees who are 65 and older, and those vulnerable to COVID-19, must refrain from being on CSU campuses until further notice. 

We understand this impacts many Cal Poly employees.  If you meet the criteria above, please do not report to work tomorrow.  We ask that you contact your supervisor as soon as possible to discuss potential arrangements, such as telecommuting.  Those whose work responsibilities cannot be accomplished via virtual or other means will be placed on administrative leave with pay for their normally scheduled hours.

Human Resources will be issuing more detailed guidelines tomorrow to assist with workforce planning as a result of this guidance.

3/14/2020 - winter quarter finals and work guidelines update

Dear Campus Community:

Earlier this evening, it was announced that an individual in North San Luis Obispo County tested positive for COVID-19. As a result, we are mandating, effective immediately, that there will be no in-person final evaluations. While there are no known cases of COVID-19 in our Cal Poly campus community, we are taking this measure out of an abundance of caution.

Students

Please be prepared to take your finals online at the scheduled date and time.

Faculty

Final evaluations can take place online, can be assigned in the form of a take-home or — in special extenuating circumstances — an incomplete may be an option, pending additional evaluation. We’re encouraging faculty to be flexible in assigning their final grades in light of this extraordinary situation.

Faculty must notify their department heads or chairs as soon as possible, and no later than Monday at 5 p.m., of their chosen method of final evaluation.

Faculty are asked to honor and maintain the scheduled date and time of their final evaluations, which will now be virtual.

Staff

I want to reiterate that our campus remains open, and the safety of our campus community remains a priority. Every reasonable effort will be made to be flexible to the many demands our employees face while keeping the campus operating. Appropriate administrators are encouraged to maintain university operations while supporting alternate work arrangements and de-densifying the work place.

We are aware that school district closures are occurring, and we understand that such closures may introduce new childcare challenges for some employees. As our campus remains open and critical services will remain in place to support our students, we are also working to accommodate the health, safety and childcare needs of our employees.

Departments are encouraged to identify where remote work opportunities or flexible work arrangements for staff are possible while ensuring that the essential functions of the department are met. We have developed temporary telework guidelines that will be distributed to managers for implementation shortly. The availability of telework and other flexible work assignments is largely dependent on the individual positions and these options are not available to all positions. Your manager will determine whether or not your position is eligible for telework.

Given the planned K-12 school closures, faculty and staff who are impacted may utilize accrued leaves while assessments are made regarding the feasibility of telework or flexible work assignments. Children may not be brought to campus at this time, per guidance from the CSU Chancellor’s Office.

Employees should continue to report to work unless they have made arrangement with their department to take leave, or they have an approved telework or flexible work assignment. These assignments will remain in effect through April 10. Auxiliary employees will be provided information by their respective units.   

We understand that there are many questions relating to telework and flexible work assignments and we will be working with department managers to assist them. We will update the FAQs as new information develops, so please check https://chw.calpoly.edu/coronavirus/human-resources. In addition, visit https://tech.calpoly.edu/teach-and-work-remotely for more information on the steps ITS is taking to enable campus to work remotely.

Our staff play a critical role in the success of Cal Poly, and your health, safety and well-being are paramount as we navigate this evolving and dynamic global issue.

Finally, to our faculty, staff and students, know that we care about you and we are here for you. Your welfare is our most important priority.

Below are some FAQ highlights for your information.

Am I required to come into work during the COVID-19 outbreak?

Yes. At this time, there are no known reported cases of COVID-19 at Cal Poly. It is expected that all employees will come to work; however, employees are encouraged to stay home if not feeling well. Please see more information below. Those over 60 or with health conditions that might be at increased risk to contract COVID-19 are encouraged to contact your health care providers for recommendations. Further, if you have a medical restriction that affects your ability to come to work, you should contact Human Resources to discuss reasonable accommodations. If a case of COVID-19 directly related to a campus community member is confirmed, in cooperation with the San Luis Obispo County Department of Public Health, Cal Poly will immediately determine how best to address any increased risk to public health. Review protocols may include additional sanitizing of certain campus areas, temporary closing of some rooms or facilities, moving classes and nonessential functions virtual and perhaps even a temporary closure of the campus. 

Do employees get paid if the campus is closed?

Yes, in the event of an emergency campus closure, paid leave shall be granted to all employees who are both scheduled to work and denied access to the campus during period(s) of closure. The campus president can designate when the campus is closed. This emergency campus closure leave is valid only for the days for which the president designates for campus closure and cannot be banked or saved to be used for a future date.

During periods of full or partial campus closure, employees who have already scheduled sick leave or vacation time will still be charged for that time. Employees who would have been absent on any day of closure because they were in non-pay status should not be granted emergency campus closure leave. Examples would be an employee under a disciplinary suspension or an employee in non-pay status because they were absent without leave.

What are my options if my child’s school is closed and I have no childcare?

If a child’s school is closed and an employee does not have childcare, the employees shall work with their appropriate administrator to develop, as appropriate, an alternate work schedule; and/or reduced work schedule with use of approved vacation, CTO or dock time; and/or remote work as appropriate for the position. If remote work is appropriate, a Telecommute Agreement shall be created and approved by appropriate administrator to outline essential job functions that can be performed remotely and other parameters of remote work. Approval of alternate or reduced work schedules and remote work will be re-evaluated every two weeks or as needed.

The telecommuting guidelines and agreement can be found on the Cal Poly Administration and Finance Division website. Only employee and appropriate administrator signatures are required on this form at this time. The form should then be routed to Human Resources.

Can employees work from home if they are required to self-quarantine due to exposure to COVID-19?

Yes, there are options. Requests to work from home will be reviewed by Human Resources or Academic Personnel in concert with the individual’s manager on a case-by-case basis. Not every position is suited for working from home due to specific job duties that cannot be performed at home or operating requirements of the unit. Staff employees who have been ordered to self-quarantine due to possible exposure to COVID-19 must contact Human Resources or Academic Personnel and their supervisor to discuss whether work from home options are available. Faculty employees who are required to self-quarantine may use virtual methods of instruction and office hours during their quarantine. They should work with their department chair and dean to determine how they could complete other job responsibilities. Those over 60 or with health conditions that might increase the risk to contract COVID-19 are encouraged to contact your health care providers for recommendations. If there are medical restrictions that affect your ability to come to work, you should contact Human Resources to discuss reasonable accommodations.

Can managers require an employee who is out sick (not due to COVID- 19) to provide a health care provider’s note?

Not normally. Managers should actively encourage sick employees to stay home. If an employee is out sick for three or more days, the manager should contact Human Resources to determine if a health care provider’s note is necessary.

Can managers prohibit employees from coming to work if the employee is known to have contracted COVID-19 themselves or to have had close contact with someone who has?

If you believe that an employee has COVID-19 or has had very close contact with a person who has COVID-19 (such as living in the same household), please contact Human Resources.

If I need to stay away from campus and work remotely, what equipment, materials and resources do I need to continue working? 

If required to work virtually (i.e., work from home), please consult with your manager regarding the support needed to complete essential job functions.

If the university does need to close in the future, how will employees receive checks?

Those employees with direct deposit will be paid as normal. If you are not currently enrolled for direct deposit, we encourage you to enroll. Cal Poly stateside employees can find more information on Payroll's Direct Deposit webpage. Corporation employees can find more information by calling Corporation Human Resources at 805-756-1121. ASI employees can find more information by calling ASI Human Resources at 805-756-0299.  

The campus will provide information via campus email and alternate communication strategies regarding an alternate distribution process for employees who receive a paper pay check. 

3/14/2020 - Denouncing acts of racism, xenophobia and hate during COVID-19

Dear Campus Community,

As more reporting on the novel coronavirus has ensued, it has created a variety of reactions. Our campus is no different from the rest of the country, as individuals have responded with fear, anxiety and other reactions. Unfortunately, the reports of the coronavirus have also resulted in some responses of racism and xenophobia.

Cal Poly denounces all racism, xenophobia, white supremacy and other oppressive systems present on campus and encourages affected students, staff, and faculty to report bias incidents. This is especially important at a time when fears about coronavirus can easily foster suspicion without regard for facts. Unfortunately, due to the coronavirus being associated with a specific world region/country, we are receiving an increase of anti-Chinese racism reports. This goes directly against Cal Poly values. Be good upstanders and intervene if you hear a bias remark. Reporting, understanding, and preventing unacceptable behaviors are essential.

Cal Poly remains committed to creating a safe and inclusive campus. We encourage the Cal Poly community to report bias if they are negatively targeted, or witness other students, staff, and/or faculty being negatively targeted, due to an association between someone’s race, ethnicity, or national origin and the coronavirus.

If you have any questions, please contact the Office of University Diversity and Inclusion at diversity@calpoly.edu or the Dean of Students Office at deanofstudents@calpoly.edu

Please watch this video message from Jozi De Leon, vice president for diversity and inclusion and chief diversity officer: https://diversity.calpoly.edu/. We also suggest this resource on active steps people can take to mitigate harmful stigmatization of people of Asian descent in their communities.

Sincerely,

Jozi De Leon, Vice President for Diversity and Inclusion and Chief Diversity Officer
Kathleen N. McMahon, Dean of Students and Senior Associate Vice President for Student Affairs
Co-chairs, Cal Poly Bias Incident Response Team
 

3/13/2020 - Message regarding virtual final evaluations for winter quarter

Dear Campus Community,

Given the recent changes in our local environment, and in light of the significant impact these changes will have on our campus community, we have determined that it is in the best interest of our students, faculty and staff to encourage virtual final evaluations.

In addition, we will offer virtual classes for the first two weeks of the spring quarter at a minimum (April 6 - 19). We will continue to assess this evolving situation and provide updates in the future. As a reminder, for students who need or prefer to stay on campus, it is our intent that Cal Poly will remain open during spring break and the quarter.

Faculty who choose to offer their exam in a virtual manner should inform students prior to the exam and no later than 5:00 pm on Monday (March 16).

Please continue to remain sensitive to individual needs and concerns during this challenging time. Thank you for your continued cooperation and patience as we get through this evolving global situation together.

Sincerely,

Jeffrey D. Armstrong
President

3/13/2020 - Updates on finals, spring quarter and resource survey for students

Dear students,

Thank you for your continued flexibility as we respond to the changing nature of the coronavirus (COVID-19) crisis. We recognize this is an already stressful time of the quarter, and want to continue to communicate with you so that you can plan and reduce the stress that this pandemic may cause. The main purpose of this communication is to provide a few updates for finals week and reminders for next quarter. 

Finals Updates:

  • We are exercising flexibility for faculty to offer final exams in the format of their choosing, given the current Centers for Disease Control and San Luis Obispo County Public Health recommendations and directives from the State of California Governor’s Office.  
  • Please look for information from your professors to confirm the format for your final exams.
  • Remember, if you are actively sick, please stay home and do notattend any in-person final. Students in this situation should work directly with their professors to discuss alternative options. 

General Updates:

  • Spring quarter will start on April 6. It will be a nine-week quarter plus finals week. Spring quarter final exams will end Friday, June 12, 2020.
  • The spring 2020 student planning calendar located on the Office of the Registrar website has been updated to align with the nine-week quarter.
  • By Wednesday, March 25, the President will update the campus community about course delivery for spring quarter and whether students who have left the San Luis Obispo area should return to campus.
  • At this time, we do not foresee any scenario in which Cal Poly would close, even if we transition to virtual courses.  Residence halls will be open and all services will be available.

What we need from you:

  • You will need a computer, laptop, or tablet AND reliable internet connectivity to access courses if we move to a virtual classroom environment. As a reminder, the residence halls will be open and campus internet will remain available.
  • We want to support all students in accessing resources for their courses. If you have educational technology needs please complete the short survey on computer and internet access at https://baseline.campuslabs.com/cpsuslo/techaccessibility.

Health Resources:

Moments like these bring up a range of emotions for all of us, myself included. Please take the time to take care of yourself and allow those emotions to be present. It is always wise to take care of yourself during final exams, but this recommendation takes on extra importance this quarter. Our spring break will be longer than normal, for good reason, and I will miss having our community together. While we are apart, know that your university will remain open to support you.

I look forward to having our Cal Poly community together again soon.   Best of luck on your final exams! You can do this!

In community,

Keith B. Humphrey, Ph. D. (he, him, his)
Vice President for Student Affairs

3/12/2020 News Release - Cal Poly Athletics Events Suspended Indefinitely 

SAN LUIS OBISPO, Calif. — The Big West Conference announced on Thursday that all athletic events involving its nine member schools have been suspended indefinitely, effective immediately.

The suspension, which includes conference and non-conference events, begins with Thursday night’s baseball game against Oklahoma inside Baggett Stadium as well as the softball contest versus Notre Dame at Bob Janssen Field.

“The main priority of the Big West Conference continues to be the health, safety and wellness of our student-athletes, coaches, administrators, fans and media as we continue to monitor all developing and relevant information on the COVID-19 virus,” said conference commissioner Dennis Farrell.

All individual game tickets will be refunded over the coming week(s). 

Season ticket holders should hold onto their ticket in the event that the season resumes. Refunds will be provided to season ticket holders on a pro-rated basis once a final determination has been made on the rest of the season. 

The Cal Poly Ticket Office can be reached by calling (805) 756-4849 Monday through Saturday from noon to 6 p.m. “Phone wait times will be longer than usual and we appreciate your patience and understanding,” said Director of Patron Services and Campus Ticketing Ryan Gruss. “We promise we will do everything we can to take care of everyone as quickly as possible.”

Additional updates regarding Cal Poly Athletic events will be published on GoPoly.com as they become available.

3/12/2020 - COVID-19 update from President Armstrong

Dear Campus Community:

The news about the novel coronavirus outbreak, also known as COVID-19, changes rapidly. I know that some of you have concerns or questions about Cal Poly's response. The attached video addresses many of the questions and concerns that have been communicated to my office, and explains in more detail how Cal Poly is responding, and why. Please take a few minutes to watch it here.

The most up to date and reliable source of information about COVID-19 and Cal Poly is our dedicated webpage: https://chw.calpoly.edu/coronavirus. This page is updated continuously with information from campus as well as from local and national public health agencies.

Members of the Cal Poly community who develop symptoms similar to those of COVID-19, which include fever, cough and shortness of breath, should seek medical care as they would for any other illness. If you are feeling sick, please do not come to class or work, but please do let us know as you normally would: by contacting your supervisor or professors.

In addition, Governor Gavin Newsom announced last night that California public health officials have issued an updated policy on gatherings to protect public health and slow the spread of COVID-19. The state's public health experts have determined that gatherings should be postponed or canceled across the state until at least the end of March. Non-essential gatherings must be limited to no more than 250 people, while smaller events can proceed only if the organizers can implement social distancing of 6 feet per person. Gatherings of individuals who are at higher risk for severe illness from COVID-19 should be limited to no more than 10 people, while also following social distancing guidelines.

We realize that this situation may be upsetting. Students can contact Cal Poly's Counseling Services and 24/7 hotline at (805) 756-2511. Faculty and staff can contact the Employee Assistance Program for confidential counseling services (available to employees and their families) at (800) 367-7474, or visit https://afd.calpoly.edu/hr/employee-resources/work-life.

We will get through this challenging situation, together.

 

Sincerely,

Jeffrey D. Armstrong, Ph.D.
President 

Watch President Armstrong's March 12 video message to campus here: Cal Poly Update from Cal Poly on VimeoFull video script here.

3/10/2020 - COVID-19 travel advisory for students

Dear Students,

I know you are looking forward to a well-deserved break after finals. Given the situation worldwide surrounding coronavirus (COVID-19), I am writing today to give you an update and make an important request for you, your families and supporters to consider.

At this time, there are no confirmed cases of coronavirus in San Luis Obispo County or at Cal Poly. The university is in constant communication with San Luis Obispo County Department of Public Health to monitor the situation, and we are closely following their recommendations.

Given the heightened situation worldwide and with the safety of our community in mind, we are asking that students consider canceling domestic travel to areas with a significant number of coronovirus cases (at present these include: Seattle, New York, Los Angeles and the Bay Area) and stay in San Luis Obispo County. If you plan to stay on campus during spring break, University Housing, Campus Dining and other campus services will remain open during this time.

This is, of course, your personal decision, though I hope you will consider taking this precaution.

If you do plan to travel internationally for non-university matters, we ask that you please notify the campus where and when you plan to go by completing this online form  

This is critical information that the university needs to ensure the health of our community. It will not be shared with any entities outside of the university. Additionally, please consult the local health departments of your travel area for guidance and precautions. Please take caution if you are traveling to locations within the United States with several confirmed cases of coronavirus or are high risk, such as Seattle, New York, Los Angeles or the Bay Area.

If you travel to level 2 or 3 countries, the Centers for Disease Control and Prevention recommends self-quarantine for 14 days from the time you left the area. Please do not return to campus during this time. If you are a residential student, please self-identify to Campus Health and Wellbeing and they will assist you with self-quarantine procedures.

The Centers for Disease Control and Prevention (CDC) strongly advise that you take the following precautions if you travel to any level 3 country:

  • Practice social distancing - this includes not taking public transportation, taxis or ride-shares.
  • Take your temperature with a thermometer two times per day and monitor for fever.
  • Watch for cough or difficulty breathing.
  • Stay home and avoid contact with others.
  • Avoid crowded places (such as shopping centers and movie theaters) and limit your activities in public.
  • Keep your distance from others (about 6 feet or 2 meters).

Following guidance received from the CSU yesterday, all planned university-related travel for conferences and other events, including travel for all student clubs and club sports, has been suspended through May 31.

Students who were scheduled to travel for spring, and spring break study abroad programs, have received communication that their programs are canceled. Resources and support are extended to these students including information on program fees.

There are no immediate plans to close campus. However, we are continuing to monitor and prepare through our Emergency Operations Center, and are following guidance provided by public health officials and the CSU. As always, the health and wellbeing of our community is our primary concern.

Please remember that although you may feel healthy, our community includes individuals with compromised immunities who are counting on the diligence of others to help prevent the spread of illness. Thank you for taking care to keep all of our community members safe.

For the latest updates and information regarding coronavirus and our campus preparedness, please visit https://chw.calpoly.edu/coronavirus

Sincerely,

Jeffrey D. Armstrong, Ph.D.
President 

3/10/2020 - COVID-19 travel advisory for Cal Poly employees

Dear Colleagues,

As we monitor the worldwide situation surrounding coronavirus (COVID-19), I am writing today to give you an update regarding travel.

Yesterday, the CSU suspended all international and non-essential domestic travel through May 31. This includes all auxiliary organizations. Any outstanding university-related travel expenses already incurred will be honored, including non-refundable travel expenses. The President or designees (in this case our vice presidents) will make final determinations for their divisional areas about what constitutes essential domestic travel and travel to countries that are not currently at the CDC Level 3 Travel Health Notice. Future travel, including summer and fall 2020, will be determined as the COVID-19 situation evolves.

Faculty and staff who were to travel abroad on university business not deemed essential, must cancel plans for international travel immediately. International insurance coverage and fees will be reversed. Those who are currently abroad should assess whether staying abroad or returning is the safer course of action, given current information.

At this time, there are no confirmed cases of coronavirus in San Luis Obispo County or at Cal Poly. The university remains in constant communication with San Luis Obispo County Department of Public Health to monitor the situation, and we are closely following their recommendations.

Given the heightened situation worldwide and with the safety of our community in mind, we encourage faculty and staff to forgo travel to domestic areas with a significant number of coronavirus cases (at present these include: Seattle, New York, Los Angeles and the Bay Area). If you plan to work on campus during Spring break, Campus Dining and other campus services will remain open during this time.

This is, of course, your personal decision, though I hope you will consider taking this precaution.

If you do plan to travel internationally for non-university matters, we ask that you please notify the campus where and when you plan to go by completing this online form.

This is critical information that the university needs to ensure the health of our community. It will not be shared with any entities outside of the university.

Additionally, please consult the local health departments of your travel area for guidance and precautions. Please take caution if you are traveling to locations within the United States with several confirmed cases of coronavirus or are high risk, such as Seattle, New York, Los Angeles or the Bay Area.

If you plan to travel to level 2 or 3 countries, the Centers for Disease Control and Prevention (CDC) recommends self-quarantine for 14 days from the time you left the area. Please do not return to campus during this time and discuss your work situation with your supervisor before returning.

The CDC also strongly advises that you take the following precautions if you travel to any level 3 country:

  • Practice social distancing - this includes not taking public transportation, taxis or ride-shares.
  • Take your temperature with a thermometer two times per day and monitor for fever.
  • Watch for cough or difficulty breathing.
  • Stay home and avoid contact with others.
  • Avoid crowded places (such as shopping centers and movie theaters) and limit your activities in public.
  • Keep your distance from others (about 6 feet or 2 meters).

There are no immediate plans to close campus. However, we are continuing to monitor and prepare through our Emergency Operations Center, and are following guidance provided by public health officials and the CSU. Please be aware that it may become necessary to consider temporary reduction or alteration of campus operations in the future. This may include shifting to non-in-person instructional modalities.

Please remember that although you may feel healthy, our community includes individuals with compromised immunities who are counting on the diligence of others to help prevent the spread of illness. Thank you for taking care to keep all of our community members safe.

We will be sharing more information soon regarding large events and gatherings on campus. For the latest updates and information regarding coronavirus and our campus preparedness, please visit  https://chw.calpoly.edu/coronavirus.

Sincerely,

Jeffrey D. Armstrong, Ph.D.
President 

3/08/2020 - Emergency Operations Center activated and other updates 

Subject: Update from President Armstrong and Interim Provost Pedersen

Dear Colleagues,

We are continuing to closely monitor the outbreak of coronavirus (COVID-19) around the world. At this time, there are no confirmed cases of coronavirus in San Luis Obispo County or at Cal Poly. Cal Poly’s Campus Health and Wellbeing, Department of Emergency Management, International Center, Academic Affairs, Student Affairs, Administration and Finance, and other campus offices are working closely together to plan for and monitor the situation. We are in constant communication with San Luis Obispo County Department of Public Health to monitor the situation in our community.

As always, Cal Poly’s first and most important priorities are the wellbeing and safety of our community members. We want to share facts to help decrease any feelings of anxiety or panic that our community may be experiencing. The campus has created a continually updated webpage that contains the latest updates and information regarding the developing situation. The site can be found at https://chw.calpoly.edu/coronavirus. Additionally, we are working with our shared governance leaders including our Academic Senate Chair and ASI President to navigate details that impact our faculty and student communities.

We are committed to providing the best possible educational experiences for our students in the event of an emergency or campus closure, or other potential scenarios in which students or members of campus need to stay home. In addition to assuring the physical safety of our campus community, we also want to make certain that no one is stigmatized because of their ethnicity or where they have traveled.

Current Situation

The campus Emergency Operations Center has been activated to provide a centralized location for planning, allowing face-to-face coordination and collaboration among personnel from throughout campus to plan for and support our campus during an emergency.

Since prevention and handwashing is key to prevent the spread of viruses including COVID-19, signage about proper hand-washing techniques will be posted in every restroom on campus by Monday, March 9, including in housing. Custodians are modifying their work practices so the first thing they do when servicing a space or a restroom is to sanitize common-touch surfaces: doorknobs, paper towel dispensers, toilet paper dispensers and faucets. The restrooms are serviced daily. Other campus entities with their own custodians are working to follow that same protocol.

In addition, as an extra precaution, we ask members of the Cal Poly community to refrain from handshaking and other forms of personal contact at all times on campus.

Absences

  • Sick students, faculty and staff members should stay home to minimize transmission of their illness. In the current situation, faculty should be as clear and compassionate as possible in responding to student absences. The Campus Health and Wellbeing Center has asked for faculty to take into consideration the high volume of visits during this time when asking students to get a doctor’s note for an absence.
  • Faculty and staff members with high-risk medical concerns (including, but not limited to, asthma, emphysema, diabetes, heart disease, or autoimmune disorders) or with extenuating circumstances (such as pregnancy) should consult with their direct supervisors about requests for making alternative work arrangements (i.e. working remotely). Supervisors should consult with Academic Personnel or Human Resources as needed to assist with approved alternate work arrangements and the appropriate way to record that leave time.
  • At this time, employees without high-risk medical concerns should continue to fulfill their responsibilities on campus, unless they have permission from their supervisors to work in an alternate mode.

Travel

  • The County of San Luis Obispo has advised that travelers refrain from returning to Cal Poly's campus for 14 days after leaving the following affected countries: China, South Korea, Japan, Italy and Iran.
  • In addition, the university strongly advises against travel to China, South Korea, Japan, Italy, Iran, and other level-three designated areas, to minimize the risk of exposure.

How Faculty Should Best Prepare Should There Be Future Changes in Instruction

  • At this time, campus operations have not been changed and faculty office hours should be maintained. Although no decisions have been made, contingency planning has begun. Faculty are encouraged to begin considering the use of virtual means of communication with students such as Zoom, LMS chat, or email, if necessary.
  • Please ensure your course gradebooks are up to date and in a form that can be easily shared with another instructor or department chair/head in case it becomes necessary for that person to assign the final grades. Online gradebooks in PolyLearn or Canvas are the preferred alternative, but a spreadsheet that could be shared by email would also be possible.
  • For proactive planning purposes, faculty are encouraged to begin considering alternative methods they might use to deliver final evaluations and how to issue final grades, should an in-person final evaluation not be possible.

Faculty are encouraged to reach out to the Center for Teaching, Learning and Technology with questions on virtual delivery of courses or office hours 805-756-7002 or at ctlt@calpoly.edu.

Thank you for your work and understanding. We are here to support you in any way we can.

Sincerely,

Jeffrey D. Armstrong, Ph.D.
President

Mary E. Pedersen, Ph.D.
Interim Provost and Executive Vice President for Academic Affairs 

3/05/2020 - Department of Emergency Management message regarding COVID-19 

Dear Campus Community: 

Cal Poly and the County of San Luis Obispo Public Health Department continue to closely monitor the outbreak of coronavirus (COVID-19). 

The Centers for Disease Control and Prevention reports that the virus has now been detected in almost 70 locations internationally, including in the United States. Recently, in the U.S., there have been incidents of some people being infected and it is not known how or where they became exposed. 

Given these factors, Cal Poly is following recommended guidance from County of San Luis Obispo Public Health Department to minimize our community’s exposure risk. The county has advised that travelers refrain from returning to Cal Poly's campus for 14 days after leaving the following affected countries: China, South Korea, Japan, Italy, and Iran.

We are asking our campus community members to delay their return to campus for 14 days if they have traveled to these countries. In addition, we strongly advise against travel to these areas during the upcoming spring academic break, to minimize the risk of exposure and/or disruption of course work. 

According to the CDC, symptoms of reported COVID-19 cases are similar to flu, including fever, coughing and shortness of breath. The vast majority of cases — 85 percent, according to state health officials — have presented as mild illness. Symptoms may appear as few as two days or as long as 14 days after exposure.  

The health and well-being of our students, faculty and staff is our first and highest priority. Please take care of yourself and others. Whether it’s coronavirus, flu or a cold, hand-washing with soap and water continues to be the best way to protect against the virus.  

Please also find below the latest update regarding the coronavirus from County of San Luis Obispo Public Health Department. For additional updates and more information, visit https://chw.calpoly.edu/coronavirus  

Thanks,

Anthony J Knight, MEP
Director of Emergency Management
Department of Emergency Management

Tina Hadaway-Mellis, RN, MBA
Assistant Vice President for Student Affairs Health and Wellbeing
Cal Poly

2/28/2020 - COVID-19 update and health tips from Student Affairs

Subject: Novel Coronavirus Update – No cases at Cal Poly and SLO County 

Dear Campus Community,

As health professionals, our first and most important priorities are the well-being and safety of our community members. We know that some of the recent news regarding novel coronavirus (COVID-19) can be distressing and confusing to some, so we are writing to share a local status update.

At this time, there are no cases in San Luis Obispo County and Cal Poly; the risk to residents in San Luis Obispo County, including Cal Poly, remains low. We will provide prompt updates should the situation change.

Cal Poly's Campus Health and Wellbeing, Department of Emergency Management, International Center and other campus offices have been working closely together since January 22 to plan for and monitor the situation. We are also working closely with the County of San Luis Obispo Public Health Department, state and federal health authorities on this matter.

For updates and additional information about COVID-19, please visit the “Health Advisories” section on the Campus Health and Wellbeing website.

According to the Centers for Disease Control and Prevention, symptoms of reported COVID-19 cases are similar to flu, including fever, coughing and shortness of breath. The vast majority of cases — 85 percent, according to state health officials — have presented as mild illness. Symptoms may appear as few as two days or as long as 14 days after exposure. At the same time, flu continues to circulate in our community.

Prevention is key. Please take good care of yourself and others. Whether it's coronavirus, flu, or a cold, hand-washing with soap and water continues to be the best way to protect against the virus.

Here are more ways you can protect yourself:

1. Treat yourself well.

  • Eat healthy.
  • Maintain good sleep habits.
  • Manage stress.
  • Drink plenty of fluids.

2. Make it hard for viruses to spread.

  • Wash your hands often with soap and water for at least 20 seconds. If soap and water are not available, use an alcohol-based hand sanitizer.
  • Avoid touching your eyes, nose, and mouth with unwashed hands.
  • Avoid close contact with people who are sick.
  • Cover your cough or sneeze with a tissue, then throw the tissue in the trash; or cough or sneeze into your upper sleeve, not your hands.
  • Clean and disinfect frequently touched objects and surfaces.
  • Influenza is still present in our community. Please check with your healthcare provider whether obtaining the influenza vaccine is advisable for you. 

3. Think of yourself and others.

  • Students, if you feel ill, please contact Campus Health and Wellbeing to schedule an appointment by going online via the portal, https://myportal.calpoly.edu, or calling 805-756-1211
  • For faculty and staff, please contact your personal medical provider. 
  • Stay home from school, office hours and work, and reduce contact with others until your symptoms subside.

Helpful Resources

For more information on coronavirus, please visit the following websites:

Please be aware that other information sources may not reflect the most current and accurate information.

Please take care of yourself and each other.

Sincerely,

Tina Hadaway-Mellis, RN, MBA
Assistant Vice President for Student Affairs Health and Wellbeing
Cal Poly

Penny Borenstein, MD, MPH
Health Officer
County of San Luis Obispo

1/27/2020 - Coronavirus Health Advisory 

The following message was sent on behalf of Campus Health and Wellbeing.

Dear campus community,

The safety, health and wellbeing of all campus community members and visitors is a primary commitment for Cal Poly.

While there are two confirmed cases of novel coronavirus in California, there are no confirmed cases in San Luis Obispo County. Despite no confirmed cases in the region, we encourage all members to actively engage in healthy habits to help prevent contracting and spreading illnesses.

Cal Poly's Campus Health and Wellbeing (CH&W) team is actively monitoring the outbreak and known cases in the United States in collaboration with SLO County Public Health Department and California Department of Public Health (CDPH). CH&W is following the guidance of the Centers for Disease Control and Prevention (CDC) and our local health officials. 

What is the coronavirus? 

The Centers for Disease Control and Prevention (CDC) is closely monitoring developments around an outbreak of respiratory illness caused by what is considered a new coronavirus. Coronavirus is a type of virus that causes diseases ranging from the common cold to more serious respiratory disease. The novel, or new, coronavirus was first identified in Wuhan, Hubei Province, China, and has since resulted in hundreds of confirmed cases in China. 

The CDC reports that patients with novel coronavirus have mild to severe respiratory illness with symptoms of fever, cough, and shortness of breath. Severe illness is more common in people with underlying health conditions or weakened immune systems and older adults, the CDC reports. 

What should I do? 

With increased flu activity this time of year, and the outbreak of novel coronavirus in China, Cal Poly encourages campus members to take certain active measures to protect against influenza-like illness and respiratory infections. 

Students on campus are able to seek medical attention from Campus Health and Wellbeing. If you are feeling unwell and have traveled to Wuhan, China, during the month of January, please use a face mask and notify a member of the CH&W team by calling 805-756-1211 before visiting the health center.

Faculty and staff are encouraged to contact their primary care providers for support. 

If you have symptoms of influenza-like illness or other respiratory infections, please stay home and do not come to campus for school or work. Also, contact your healthcare provider to seek medical attention as soon as you are able. 

Additional information about the seasonal flu, including details about symptoms, the flu vaccine and healthy and cleaning habits, is available via CH&W website.

More Information 

Accurate and up to date information about the coronavirus is available on the CDC website

We will continue to update our community if the situation on campus or in San Luis Obispo County changes. Please refer to links above for updated information. 

Aaron Baker, M.D.,
Medical Director, 
Cal Poly Campus Health and Wellbeing 

Tina Hadaway-Mellis, RN, MBA,
Assistant Vice President for Student Affairs Health and Wellbeing

An Important Message from President Armstrong

Posted: March 12, 2020

Cal Poly Update from Cal Poly on Vimeo.

Full video script here.

State of California Updates

3/11/20: CA Public Health Experts: Mass Gatherings Should be Postponed or Canceled Statewide to Slow the Spread of COVID-19

CSU Updates

CSU Website: https://www2.calstate.edu/coronavirus/

5/12/20: CSU announces fall courses will be primarily virtual

3/17/20: California State University Campuses to Accelerate Transition to Virtual Instruction

3/10/20: California State University Update on Coronavirus-Related Actions

3/10/20: CSU Guidance on Meetings and Events

2/27/20: COVID-19 and CSU Students Abroad in Korea and Italy

Public Health Updates

Please visit the following websites for the most recent updates and advisories:

Centers for Disease Control and Prevention (CDC)

County of San Luis Obispo Department of Public Health 

California Department of Public Health (CDPH)

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