Employee Testing

Employee COVID-19 Testing Information

1. Physical processes involved for sample collection, transport, and processing

  1. Saliva sample collection for employees will occur at the Performing Arts Center (PAC) and Poly Canyon Village (PCV) testing sites.
  2. Participants will make appointments and register for COVID-19 testing via this Employee Testing webpage prior to their arrival at the collection site. A six-digit registration ID number, which is used in lieu of names during processing in order to protect privacy is generated for use during sample processing.
  3. Staff at the testing center will check each person in using their photo ID which will be used to verify them in the registration system. After verification, participants will be provided a barcoded vial which will be scanned via a barcode reader. The barcode information will be linked to the participant’s registration record.
  4. The participant will use a marker to add their initials and date of birth on the vial, open the vial, deposit their saliva sample into the vial, and then close the vial lid.
  5. The participant will submit the vial at the designated location. The entire process at the site should typically take no more than 10 minutes.
  6. Every hour, testing center employees will transfer the collected samples to the sample processing laboratory (Fisher Science), where the samples are scanned into the testing and laboratory information management system.
  7. The testing process uses a robotic system to pool and test saliva samples for surveillance testing. Individual samples are retained to be individually re-tested if the sample pool contains a suspected positive.

2. Employee Test Results

Cal Poly is utilizing a “public health surveillance” model for COVID-19 testing. This is not a diagnostic test. In this model, people participating in saliva testing do not receive individual test results unless further follow-up (for example, a recommendation to take a diagnostic test) is appropriate.

If a diagnostic follow-up test is recommended following the saliva test, employees will be contacted by a medical provider with information on how to obtain a diagnostic test in the community, for example, at free testing locations across the county.

The university will not receive results from external laboratories that perform diagnostic testing. The results of diagnostic tests performed in California are reported directly to CalREDIE, the state database for all COVID-19 diagnostic test results.

3. Employee Saliva Testing Medical Provider

CHW has hired three medical providers under contract to fulfill the role of managing employee surveillance test results. These providers and the CHW Medical Director are the only individuals who may follow-up with employees who participate in saliva testing.

4. Data Security and Privacy

All software and data systems utilized for COVID-19 testing are compliant with the medical industry regulatory frameworks related to the collection and storage of personal identifiers and test results and meet these privacy requirements and security protocols. All data are stored on secure servers.

Employee test results from saliva testing will only be accessible by the CHW Medical Director and their designee (medical provider hired by CHW as described above) and IT support personnel. No other CHW staff or other individuals, including those at the saliva sample collection sites or in the processing laboratory, will have access to personally identified test results.

 

Who is this for?

Testing is strongly recommended for all Cal Poly faculty with face-to-face classes, and faculty and staff physically working on campus.

Testing is also offered to full-time ASI and Cal Poly Corporation staff, and all employees working remotely.

Please note: Testing is for asymptomatic individuals (i.e. no symptoms) only. If you feel ill or had close contact with someone diagnosed with COVID-19 do not participate in campus testing. Contact your healthcare provider immediately for further evaluation. Anyone who has contracted COVID-19 within the last 90 days should not participate in this ongoing testing.

Register and Schedule an Appointment

Before Every Saliva Test

1. Make an Appointment.
People without appointments may not be admitted. This is different from your six-digit code, which you also need (see next step).
2. Get Your Six-Digit Code.
Register at least 60 minutes before each testing appointment for your Saliva-Based COVID Surveillance Testing Registration ID. Bring this six-digit ID with you.
3. No Food or Drink 10 Minutes Before Testing.
Water is OK.
4. Bring a Photo ID to the Testing Site.
 

What you need to know about testing

This page focuses on employee testing. We have a general Saliva Testing page that goes into more detail for those who want to learn more about the testing process and view additional FAQs about the saliva test.

Testing Site Information

Performing Arts Center Hours

Performing Arts Center: Main Lobby (Bldg. 6)
8 a.m.-4 p.m. Monday-Friday
PAC testing site will be closed Wednesday and Thursday, May 19-20, and Monday, May 31

Poly Canyon Village Hours

Poly Canyon Village: Aliso Conference Room (171A)
10 a.m.-6 p.m. Sunday-Thursday
Closed Friday
PCV testing site will be closed Sunday, May 16, and Monday, May 31
Scheduling
Cal Poly Ticket Office (COVID-19 Testing)
Bring
Your six-digit Registration ID, a photo ID and a water bottle (if you have one) to aid in giving your sample.
Cost
Testing is offered at no cost to employees.
Entrance Requirement
Wear your face covering, maintain physical distance of 6 feet from others, and adhere to all public health guidelines throughout your appointment.
Parking
There are free, designated 30-minute zones in the Grand Avenue and Poly Canyon Village, Village Drive parking structures.

FAQS

 

Why is Cal Poly transitioning to saliva-based COVID surveillance testing?

The university is implementing a saliva-based testing program for asymptomatic individuals because it is faster, more efficient and easier than nasal swab testing and will allow us to administer significantly more asymptomatic tests — strengthening our ongoing effort to slow the spread of COVID-19 in our campus and local communities. It will yield a quicker turnaround than the nasal swab testing because the saliva samples are processed in our on-campus lab.

Students transitioned to saliva testing in February. Saliva testing is available to employees starting March 25.

How will I get my results?

Cal Poly is utilizing a “public health surveillance” model for COVID-19 testing. This is not a diagnostic test. In this model, people participating in saliva testing do not receive individual test results unless further follow-up (for example, a recommendation to take a diagnostic test) is appropriate.

If a diagnostic follow-up test is recommended following the saliva test, employees will be contacted by a medical provider with information on how to obtain a diagnostic test in the community, for example, at free testing locations across the county. The university will not receive results from external laboratories that perform diagnostic testing. The results of diagnostic tests performed in California are reported directly to CalREDIE, the state database for all COVID-19 diagnostic test results.

CHW has hired three medical providers under contract to fulfill the role of managing employee surveillance test results. These providers and the CHW Medical Director are the only individuals who may follow-up with employees who participate in saliva testing.

Who will have access to my test results?

All software and data systems utilized for COVID-19 testing are compliant with the medical industry regulatory frameworks related to the collection and storage of personal identifiers and test results and meet these privacy requirements and security protocols. All data are stored on secure servers.

Employee test results from saliva testing will only be accessible by the CHW Medical Director and their designee (medical provider hired by CHW as described above) and IT support personnel. No other CHW staff or other individuals, including those at the saliva sample collection sites or in the processing laboratory, will have access to personally identified test results.

Will I need insurance to access this screening?

The saliva-based COVID surveillance testing will be free to all campus community members. No insurance is required.

Can I get tested at a different location?

If you feel more comfortable testing off-campus for any reason, you may schedule a free test at one of the County Public Health Department’s community testing sites (Note: Appointments are limited at the community testing sites.) If you schedule an appointment but can’t make it, please cancel in advance to make that time slot available for others.

Do the student-employees working in my department need to get tested?

Currently enrolled students that come to campus to work and/or use campus services are required to participate in the ongoing testing program. Students should check the Student Testing webpage for information about how to obtain a registration ID and schedule an appointment for saliva-based testing.

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